Policies and Related Information - Other Policies


To preserve the educational spirit of the campus in an effort to exercise some measure of control over the amount and appropriateness of materials displayed in academic facilities. St. Cloud State University has guidelines to be applied when materials are posted in all academic buildings or on the kiosks located on institutional grounds.

This policy applies to materials posted in all academic and administrative facilities and on institutional grounds. Materials may not be placed on the windshields of student, employee, or visitor vehicles for any reason at any time. Persons found in violation of this policy will be charged an hourly cleanup fee.

Those interested in posting materials in campus residence halls or in Atwood Memorial Center should refer to the policies adopted by those departments and/or contact the directors of those respective units. Persons unfamiliar with designated posting sites should contact building coordinators.

A complete list of guidelines for posting materials may be found at: www.stcloudstate.edu/humanresources/policies/advertising.asp.

Copyright Infringement Policies and Sanction Notice

Downloading or distributing copyrighted material, including through peer-to-peer files sharing, without the permission of the copyright owner is against the law. Illegal downloading or distribution of copyrighted materials can result in prosecution in criminal court and/or being sued for damages in civil court. Criminal penalties for first-time offenders can be as high as five years in prison and $250,000 in fines. If sued in civil court, an individual may be responsible for monetary damages, attorneys’ fees and civil penalties up to $150,000 per work distributed. Use of St. Cloud State University resources for unauthorized distribution of copyrighted materials is forbidden.

St. Cloud State University prohibits illegal copyright infringement through its acceptable use policies as well as the Student Code of Conduct. Disciplinary action, including loss of use of the University information technology systems up to and including expulsion from the University, could result from violations of this policy.

For more information on this topic and to see a list of legal alternatives, go to http://huskynet.stcloudstate.edu/protectu/p2p.asp


Hazing, which includes any form of mental, physical, or emotional harassment, degradation, intimidation or harm, is strictly prohibited. Organizations found to be incorporating any form of hazing activities into their recruitment, new member or ongoing organizational activities, will face appropriate sanctions for violation of campus, local, and state policy and/or law. St. Cloud State University strongly discourages the use of alcohol and other substances as part of club, group, and organizational activities. Further information on hazing may be found in the Student Code of Conduct.

Missing Student Policy

The purpose of this policy is to establish procedures for the University’s response to reports of a missing student, as required by the Higher Education Opportunity Act of 2008. This University policy applies to students who reside in University operated residence halls and apartments.

For purposes of this policy, a student may be considered to be a “missing student” if the person’s absence is contrary to his/her usual pattern of behavior and unusual circumstances may have caused the absence. Such circumstances could include a reasonable/reliable report or suspicion that the missing student may be endangered. Examples include, but are not limited to, possible victim of foul play, expression of suicidal thoughts, alcohol or other drug abuse, a life-threatening situation, or recent contact with persons who may endanger the student’s welfare.

I. Procedures for designation of emergency contact information

  1. Students age 18 and above and emancipated minors. Residential students will be given the opportunity upon check in to a University operated residence hall/ apartment, to designate an individual or individuals to be contacted by the University no more than 24 hours after the time that the student is determined to be missing in accordance with the procedures set forth below. A designation will remain in effect until changed or revoked by the student.
  2. Students under the age of 18. In the event a student who is not emancipated is determined to be missing pursuant to the procedures set forth below, the University is required to notify a custodial parent or guardian no more than 24 hours after the student is determined to be missing in accordance with the procedures set forth below.

II. Official notification procedures for missing students

  1. Any individual who has information that a student may be missing must notify the Public Safety Department as soon as possible. Note: In order to avoid jurisdictional conflicts, the Public Safety Department will immediately notify local law enforcement authorities. The Public Safety Department will assist external authorities with these investigations as requested.
  2. The Public Safety Department will work with campus offices, the reporting person(s) and the student’s acquaintances to gather all essential information about the student (description, clothes last worn, where student might be, who student might be with, vehicle description, information about the student’s physical and mental well being, an up-to-date photograph, class schedule, etc.). Appropriate campus staff will be notified to aid in the search for the student.
  3. If the above actions are unsuccessful in locating the student or it is apparent immediately that the student may be endangered (e.g., witnessed abduction), the Public Safety Department will contact the appropriate local law enforcement agency to report the student as a missing person and the local law enforcement agency will take charge of the investigation.
  4. No later than 24 hours after determining that a student is missing, the Vice President for Student Life and Development or designee, will notify the emergency contact (for students 18 and over) or the parent/guardian (for students under the age of 18) that the student is believed to be missing.
  5. For missing students who are 18 years of age or older, and did not designate an individual to be contacted, the Vice President for Student Life and Development or designee, will act in accordance with FERPA and Minnesota Government Data Privacy guidelines with regard to contacting a parent/guardian.

III. Campus communications about missing students
In cases involving missing persons, law enforcement personnel are trained to provide information to the media in a manner designed to elicit public assistance in the search for a missing person. Therefore, all communications regarding missing students will be handled by outside law enforcement authorities, who may consult with the University Communications Office. All inquiries to the University regarding missing students, or information provided to any individual at the University about a missing student, shall be referred to the Public Safety Department, who shall refer such inquiries and information to law enforcement authorities.

Prior to providing the University community with any information about a missing student, the University Communications Office shall consult with the Public Safety Department, local law enforcement authorities, and the Office of Student Life and Development to ensure that communications comply with FERPA and Minnesota Government Data Privacy guidelines and do not hinder the investigation.

Outdoor Space Policy

It is the policy of St. Cloud State University that the facilities of the university are to be used primarily for the purpose of fulfilling the University's mission of teaching, research and public service. In fulfilling its purpose as an institution of higher learning, it encourages the free exchange of ideas. The University will protect the rights of freedom of speech expression, petition, and peaceful assembly as set forth in the U.S. Constitution. St. Cloud State University maintains its right to place reasonable restrictions on time, place, and manner of expression and prohibits any acts that are disruptive to the normal operations of the University. Any participant in a disruptive activity may face criminal charges. Faculty, staff and students engaging in a disruptive activity may be subject to disciplinary action. The University reserves the right to locate any assembly so as to ensure that the activity does not interfere with the normal operation of the University or interfere with the rights of others. The University reserves the right to maintain a perimeter to promote physical safety.


This policy is effective on the campus of St. Cloud State University and on any other property or medium controlled by St. Cloud State University. Members of the St. Cloud State University community, including employees, students, guests and visitors are subject to this policy.


St. Cloud State University recognizes the tradition of the "public square;" therefore, the University establishes the following outdoor areas for public expression:

  • The mall between Atwood and the Performing Arts Center
  • The mall area in front on the west side of Stewart Hall
  • The mall on the west side of Administrative Services Building
  • Plaza on the south side of the National Hockey Center
  • Southwest plaza side of the Husky Stadium

Other outdoor areas may be available for public expression use after receiving approval in advance. Individuals or groups wishing to use any campus facilities other than the Public Expression areas must make arrangements through the office of the Vice President for Administrative Affairs. Public Expression areas, as designated above, are open to the public and do not require an advance reservation for use between 8:00 a.m. and 5:00 p.m., however, notification of the intent to use the space is suggested in order to ensure that a location is available on a specific date and time. An application for Use of Outdoor Space is available online at: http://www.stcloudstate.edu/atwood/reservations/documents/OutdoorSpaceApplication.pdf

The form will be offered to a speaker at the time of the event.


The purpose of this section is to provide a non‐exclusive list of forms of public expression and to describe the time, place and manner restrictions that will guide University management of events, speakers and other public activities. There are other University policies and procedures that apply, and references to additional sources of law or policy may be provided below:

1. Access: Interfering with, impeding and causing blockage of the flow of vehicular of pedestrian traffic or ingress and egress to or from any building is not permitted.

2. Demonstration: Gesturing, wearing symbolic clothing or otherwise protesting is permissible unless it is a disruptive to University operations or impedes access.

3. Banners And Signs: The carrying or display of posters, signs, placards or banners in a way that obstructs or interferes with others’ views on University grounds or inhibits the normal movement of any vehicular traffic or pedestrian movement or presents safety hazards on University property is prohibited unless permitted by statute.

4. Temporary Structures/Displays/Exhibits: All proposed structures may be constructed or placed for any activity upon authorization by the Director of Public Safety. This authorization would be in consultation with the Director of Buildings and Grounds.

5. Use of Fire: Any torches, flammable outdoor displays or open fires must be approved by the University Safety Administrator. Use of candles is permissible so long as candles are in fire‐proof containers and any spilt wax is cleaned up by the sponsoring group after the event.

6. Responsibility Toward Property: Care must be taken to insure that the University and personal property is not damaged or destroyed or left littered. Those responsible for such damage will be liable for any clean‐up or repair costs.

7. Preference for Student and University Events: The University may, from time to time, at its discretion, preserve University outdoor space exclusively for students or for University-sponsored events.

8. Preference for Scheduled or Reserved Purposes: All activities in Public Expression areas must be conducted so as to avoid interference with the regularly scheduled or reserved functions of that space.

9. Available Time for Events without Advance Approval: Events may occur only between the hours of 8:00 a.m. and 5:00 p.m.

10. After Hours Events: Events after 5:00 p.m., including overnight stays, are permitted on campus only by registered student groups, with prior approval and in accordance with applicable rules.

11. Sound Levels: Noise levels should not interfere with classes, meetings, campus events or operations and activities in progress or the privacy of residence hall students. Event noise heard within buildings may be determined disruptive and in violation of this policy. While the interpretation of the sound level may be subjective, the University and its representatives must err on the side of caution in order to reasonably protect the University’s operations. City ordinances may also apply.

12. Speech That Is Not Protected: The First Amendment to the United States Constitution does not protect speech or expression that threatens the health, safety or welfare of persons in the University community. Any speech that has the effect or is designed to inflict harm or cause a breach of the peace; incite an individual or individuals to commit a crime; threats to do harm; or speech that causes a panic is not considered protected speech. While the interpretation of these factors may be subjective, the University and its representatives must err on the side of caution in order to reasonably protect the University community members and property.

13. Legal Authority: All individuals participating in events are expected to comply with state and federal law, municipal ordinances, St. Cloud State University policies and the above guidelines. Failure to do so may result in immediate removal from the campus and any other appropriate action by University officials and/or the police which could include being trespassed from campus for a period of time among other remedies.

For additional information, please see the complete policy and procedure at www.stcloudstate.edu/policies.

Parking Information

Procedures and regulations have been developed and are monitored to maximize all available on-campus parking spaces for students, employees, and visitors of the University.

Authority for establishing parking and traffic regulations on the State University campuses was granted to the Minnesota State College and University Board and in turn to the State University campuses by Minnesota Statute, Section 169.966, subdivision 8 (1984) and the Minnesota State University Board Internal Rule 402.F.l.e. The President of St. Cloud State University has approved these regulations.

As an alternative to parking on campus, the Metro Transit System provides convenient bus service to the campus from many locations within the St. Cloud area. For more information, contact the Metro Transit System at (320) 251-RIDE or http://www.stcloudmtc.com/college_connect_2.php

Pedestrians have the right of way at crosswalks and street intersections at all times. At intersections controlled by signals, pedestrians shall comply with the signals.

Questions concerning parking regulations should be directed to the Public Safety Department, 320-308-3453, or by email at pubsafe@stcloudstate.edu. Further information on parking lots, student parking, enforcement, Metro Bus Program, area transportation, and Public Safety may be accessed from www.stcloudstate.edu/parking.

Security Report

St. Cloud State University encourages all members of the University community to be fully aware of safety and security issues, campus-related departments and services and to take action to prevent and report illegal and other unsafe activities should they occur. Personal awareness, practicing personal safety, and reporting incidents of concern are the foundation of a safe community.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (The Clery Act) of 1998, previously known as the Crime Awareness and Campus Security Act of 1990 and the Higher Education Amendments of 1992, St. Cloud State University monitors unsafe, inappropriate and criminal activity for the campus, off-campus sites owned or maintained by SCSU and/or registered University organizations, and related curtilage. SCSU documents a three-year statistical history of these incidents. St. Cloud State University provides the information and statistics to University students and employees and to others upon request.

The St. Cloud State University report and related information is available at the Department of Education’s Security statistics search site at www.ope.ed.gov/security or www.stcloudstate.edu/publicsafety/securityreport

Technology Policies and Regulations

As a student at St. Cloud State University you are entitled to use of the campus network and technologies. By using SCSU technology resources, you agree to abide by the policies and regulations set by SCSU, the Student Code of Conduct, Minnesota State Colleges and Universities and all applicable state and federal laws.

An abridged list of technology policies and regulations is below. All technology policies with complete texts can be found at huskytech.stcloudstate.edu under the Technology Policies link. Failure to comply with these policies and regulations may result in the loss of network privileges or other disciplinary actions.

  • Minnesota State Colleges and Universities (MnSCU) sets policies and procedures for all of its members, including SCSU. You are responsible for knowing and abiding by all MnSCU regulations, especially the “Acceptable Use of Computers and Information Technology Resources” standards located at www.mnscu.edu/board/procedure/522p1.html
  • In addition to other technology use policies, you are required to know and agree to the “Responsible Use of Computers” standard set by SCSU. Go to huskytech.stcloudstate.edu/policies/responsibleuse.asp to read the full details, including a summary of current computer laws.
  • As an SCSU student, you are required to be ethical and responsible in your use of HuskyNet. You are also responsible for knowing and abiding by all HuskyNet policies and regulations which can be found at huskytech.stcloudstate.edu under the Technology Policies link. HuskyNet policies include:
  • Student HuskyNet account
  • Account allocations
  • E-mail usage
  • E-mail as official communication to students
  • Student campus desktop/icampus desktop users
  • ResNet (Residential Hall Network) usage
  • Open data jack usage
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