Data Privacy: FERPA - Privacy Act

Pursuant to the Family Educational Rights and Privacy Act of 1974, students at St. Cloud State University are entitled to review records, files, documents and other materials containing information directly related to them which are maintained by the university. In accordance with regulations issued by the Secretary of Health, Education and Welfare, students may request a hearing to challenge the content of education records to ensure that the records are not inaccurate, misleading or otherwise in violation of their rights. A student may insert in his or her records a written explanation respecting the contents of such records if suggested corrections or deletions are not made by the university.

In addition, a student has the right to file a complaint with the U.S. Department of Education concerning alleged failures by St. Cloud State University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-4605

See Student Rights - FERPA for further information.

Request for Non-Disclosure

Directory information may be released without your authorization, unless you restrict its release. You may restrict release of your directory information by completing a Request for Non-Disclosure Form (PDF: 8K 1 page) or contacting the Office of Records and Registration, AS-118. To prevent printing of your address and telephone number in the Campus Directory, you must file the form in the Office of Records and Registration prior to the deadline at the beginning of each Fall semester (September 15). Students who opt to restrict the release of address and phone number information will not appear in the Campus Directory (published annually at the beginning of the Fall semester), on most mailing lists used by SCSU student organizations, on mailing lists obtained from SCSU by non-university groups, or in the campus e-mail white pages.

Students who restrict directory information should be aware that such restriction remains in effect until they formally notify the Office of Records and Registration in writing to remove it, even after the students graduate or cease enrollment. Some students have experienced considerable inconvenience by restricting their directory information, because the University is unable to verify degrees earned, dates of attendance or enrollment status to any third parties (including future employers) while the restriction is in effect. For further information, contact the Office of Records and Registration, AS-118. (320-308-2111)

Directory Information

The following information has been defined as directory information at SCSU:

• Student name
• Address (Local and Permanent)
• E-mail address
• Telephone listing
• Date of birth
• Class Status (freshman, sophomore, etc.)
• Major field of study
• Participation in officially recognized activities and sports
• Height and weight of members of athletic teams
• Dates of attendance
• Degrees and graduation honors received
• Most recent previous educational agency or institution attended