Drop/Add, Withdrawals and Refunds

Drop/Add Dates

Students may drop or add courses to their course schedule by using the eServices System.

Spring Semester 2016

  • Deadline for dropping full term course(s) from your schedule is: Friday, January 15, 2016 by 11:59 p.m.
  • Deadline for adding full term course(s) without departmental permission is: Friday, January 15, 2016 by 11:59 p.m.
  • Specific drop/add/withdrawal dates may be obtained via login to eServices under “View/modify course schedule.”

Dropping a course by the deadline, means the course is removed from your class schedule, you are not financially responsible, and the course does not appear on your transcript. 

Students may withdraw from a course or courses without special permission after the drop/add period and before the withdrawal deadline. Please use the eServices System to withdraw from a course.

Withdrawal Deadline

Withdrawal deadline dates display for all courses within eServices. After login, choose “View/modify course schedule” and a column, “Last Dates to Drop/Withdraw” will display with a “clock” icon. Hovering over the clock will display a message with the deadline dates. You may also view the withdrawal deadline dates by clicking on the “Print Schedule” link in the top right corner. This will open a window which displays your course schedule with a column indicating the withdrawal deadline dates for the courses in which you are registered.

Withdrawing from all classes may result in a financial obligation to the University if you are living in the residence halls or receiving a grant, scholarship, loan or other financial aid. Contact Business Services, AS-123 for further information.

For part-term courses the withdrawal must be processed before 80% of the class meeting days have elapsed. Please use the eServices System to withdraw from a course. Note: The course(s) will appear on the transcript, the withdrawal will be recorded as a "W" grade and students will be held financially responsible for the course(s). The grade point average is not affected by withdrawals but they may affect the student's satisfactory progress for financial aid.

Withdrawal from courses after the withdrawal deadline requires completion of the Registration Petition (pdf) form. The form requires the signature(s) of the instructor(s) of the course and will be reviewed by the College/School Deans or the Office of Academic Affairs. After the signatures have been acquired, please submit to the Office of Records and Registration, AS-118. The form can also be obtained from the Office of Records and Registration.

For further information about late withdrawals, please contact the Office of Records and Registration at registrar@stcloudstate.edu.

Refunds or Reduction in Charges

Total Withdrawal

See Business Services for withdrawal dates and refund percentages.

Students Receiving Financial Aid

Students with financial aid in the form of scholarships, grants, or loans may be required to repay these awards if they change course load during the first 60% of the semester. To avoid problems, please contact the Business Services Office, Administrative Services-123, before dropping any class.

Short Courses

Courses with a duration of less than 5 weeks of the semester are designated as short courses. No reduction in charges will be made after the course has begun.

Rebates for Internships and Student Teaching

Interns and student teachers may apply for a rebate of a portion of student union and activities fees they have paid if their duty station is located more than fifty (50) miles from St. Cloud (as defined by the State of Minnesota Mileage Chart). Please download the rebate form (pdf) or pick up the form in the Education Building, B-120 or the Office of Records and Registration, AS-118.

The rebate request form must be returned to Business Services, AS-123, no later than the final day of the semester.