Enrollment Verification

Students are frequently required to obtain enrollment certifications from the Office of Records and Registration for governmental or private agencies. Many require verification of "full-time" or "half-time" status. University policy and the provisions set forth in the Family Educational Rights and Privacy Act (FERPA) of 1974 are followed in providing information. St. Cloud State University uses the following definitions for full-time and half-time status:

Undergraduate Students

Full-time - 12 or more semester credits
Half-time - 6-11 semester credits
Less than Half-time - 5 or less semester credits

Graduate Students

Full-time - 8 or more semester credits
Half-time - 4-7 semester credits
Less than Half-time - 3 or less semester credits

Doctoral Students

Full-time - 6 or more semester credits
Half-time - 3-5 semester credits

Note: Financial Aid enrollment requirements maybe different. Please review the Financial Aid web site for current information.

Current and former students

Whenever possible, the student should request proof of enrollment and degree and provide this information to the appropriate third party. Requests can be made by accessing the National Student Clearinghouse:

  • Student Self Service web site
    This is a secure site that provides 24/7 access to student enrollment information. Enrollment certificates can be printed on demand.

All car insurance verifications will continue to be processed in the Office of Records and Registration because of the need to include the grade point average(GPA). Please mail or bring your enrollment verification form to the Office of Records and Registration, Administrative Services-118 or fax the form to 320-308-2059.

Veterans

The Office of Records and Registration works closely with students who are veterans of the US military or their dependents, to ensure receipt and continuation of their benefits. Please consult the St. Cloud State University Veteran/GI Bill Benefits web site for information.

Third Parties

St. Cloud State University has authorized the National Student Clearinghouse to act as our agent for all verifications of student enrollment. Please visit the Clearinghouse online at www.studentclearinghouse.org or contact them by phone at 703-742-4200 or fax at 703-742-4239.