Data Privacy: FERPA Privacy Act

Pursuant to the Family Educational Rights and Privacy Act of 1974, students at St. Cloud State University are afforded certain rights with respect to their educational records. These rights include:

  1. The right to inspect and review the student’s education record within 45 days of the day the University receives a written request for access.
  2. The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading or otherwise in violation of the student’s privacy rights under FERPA.
  3. The right to provide written consent before the University discloses personally identifiable information from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
    Family Policy Compliance Office
    U.S. Department of Education
    400 Maryland Avenue, SW
    Washington, DC 20202-4605

Additional requirements concerning education records are found in the Minnesota Government Data Practices Act:

Request for Non-Disclosure

Directory information may be released without your authorization, unless you restrict its release. You may restrict release of your directory information by completing a Request for Non-Disclosure Form (PDF: 8K 1 page) or contacting the Office of Records and Registration, AS-118. To prevent printing of your address and telephone number in the Campus Directory, you must file the form in the Office of Records and Registration prior to the deadline at the beginning of each Fall semester. Students who opt to restrict the release of address and phone number information will not appear in the Campus Directory (published annually at the beginning of the Fall semester), on most mailing lists used by SCSU student organizations, on mailing lists obtained from SCSU by non-university groups, or in the campus e-mail white pages.

Students who restrict directory information should be aware that such restriction remains in effect until they formally notify the Office of Records and Registration in writing to remove it, even after the students graduate or cease enrollment. Some students have experienced considerable inconvenience by restricting their directory information, because the University is unable to verify degrees earned, dates of attendance or enrollment status to any third parties (including future employers) while the restriction is in effect. For further information, contact the Office of Records and Registration, AS-118. (320-308-2111)

Limited Directory Information

The following information has been defined as limited directory information and will be available to the SCSU Foundation and/or external parties contractually affiliated with SCSU:

  • Campus and Non-Campus E-mail address
  • Local and permanent mailing address
  • Telephone Number

Directory Information

The following information has been defined as directory information at SCSU:

  • Student name
  • Class Status (freshman, sophomore, etc.)
  • Major field of study
  • Participation in officially recognized activities and sports
  • Height and weight of members of athletic teams
  • Dates of attendance
  • Degrees and graduation honors received
  • Most recent previous educational agency or institution attended