How to Save and Package Files

These instructions, with accompanying screen shots, can be found in the Printing Services Handbook (PDF), starting on page 11.

Saving InDesign files as PDFs

1. Choose File > Export.

  • Specify a name and location for the file.
  • Specify format as "Adobe PDF"

2. In the Export Adobe PDF box, under General:

  • Specify Adobe PDF Preset: "High Quality Print"
  • Specify Standard:"None"
  • Specify Compatibility: "Acrobat 5 (PDF 1.4)"
  • Specify which pages you want to convert to PDF; "All" or selected pages
  • Specify "Spreads" if applicable.
  • In the "Options" and "Include" boxes below, nothing should be checked.

3. Under Compression:

  • Changes all drop down menus to "Do Not Downsample"
  • Change Compression Drop Down Menus to "None".
  • Uncheck "Compress Text and Line Art" and "Crop Image Data to Frames"

If your document has many photos, saving it as a PDF with these settings will create a large file size. To minimize file size, change "Do Not Downsample" to "Average Downsampling To" 300 pixels per inch for Color and Greyscale images.

4. Under Marks and Bleeds:

Without bleeds:

  • Uncheck All "Marks" Boxes
  • Bleed amounts at "0 in"

With Bleeds:

  • Check "Crop Marks" Box
  • Uncheck "Use Document Bleed Settings"
  • Make Bleed Amounts "0.125 in"
  • Uncheck "Include Slug Area"

5. Under Output:

  • Specify Color Conversion: "No Color Conversion"
  • Specify Profile Inclusion Policy: "Include All Profiles"

6. Under Advanced:

  • In the Fonts Box, change subset font percentage to 100%
  • In the OPI Box, Uncheck any boxes
  • Uncheck "Create PDF File Using Acrobat"

7. Under Security:

  • Unless your file needs to be password protected or you want certain editing/printing features disabled, all boxes should be unchecked.

Click the 'Export' button when finished

Collecting/Packaging Files for output (Indesign)

Packaging Files in InDesign

Any jobs that get sent to Printing Services with missing fonts or images will be sent back. Once you are finished designing your file,follow these steps when packaging your files.

  1. Go to File menu > Package (top image).
  2. Click continue to go past instruction.
  3. Create New Folder with "Job Name" + "Collected" (ex. SampleJobCollected)
  4. Check first three boxes (see bottom image)
  5. Click Save. If a font warning box pops up after clicking save, click OK to continue packaging files.

Saving Files as PDFs (Quarkxpress)

Saving QuarkXpress files as PDFs

  1. File menu > Export > Layout as PDF
    • Specify a name and location for the file.
    • Specify which pages you want to convert to PDF; "All" or selected pages
    • Specify "Spreads" if applicable.
  2. Click "Options" button
    • Check "Embed all fonts" and "Subset fonts below"
    • Change Compression Drop Down Menus to "None"
    • Resolution drop down menus to "Keep resolution"
    • Uncheck "Compress Text and Line Art" and "ASCII Format"
  3. Click "Output" button
    • Change Type drop down menu to "Composite"
    • Change Print Colors drop down menu to "As Is"
    • Check include blank pages
    • Uncheck Use OPI
    • If no bleeds, make Registration off, If bleeds change to "Centered" and changes bleed type to "Symmetric" and add a bleed amount of .125
  4. Click "OPI" button
    • Check OPI Active box
    • Click "include images" under TIFF and EPS Boxes, do not check "low resolution"
    • Uncheck OPI Active box
  5. Click Save when finished

Collecting/Packaging Files for output (Indesign)

Packaging Files in InDesign

Any jobs that get sent to Printing Services with missing fonts or images will be sent back. Once you are finished designing your file, follow these steps when packaging your files.

  1. Go to File menu > Collect for Output (top image)
  2. Create New Folder with "Job Name" + "Collected" (ex. SampleJobCollected)
  3. Check first three boxes in column 1 and last two boxes in column 2 (see bottom image)
  4. Click Save. If a font warning box pops up after clicking save, click OK to continue Collecting files
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