St. Cloud State University
Strategic Planning Committee Minutes
April 18, 2003, 2:00 p.m. Mississippi, Atwood Center

Download minutes [PDF:3 pages]

Members Present: John Burgeson, Theresia Fisher, Judith Kilborn, Steve Klepetar, Guihua Li, Glen Palm, John Palmer, Chad Sivertson, Karen Thoms, Brenda Wentworth

Members Absent: Edward Addo, Ben Baliga, Diana Burlison, Lisa Foss, Sara Grachek, Bonnie Hedin, Pat Krueger, Andy Larkin, Ali Malekzadeh, Susan Motin, Joe Opatz, Mary Soroko, Debbie Tamte-Horan, Phil Thorson, Addie Turkowski, Jay Vora

Lacking a quorum, Theresia Fisher convened the group as a sub-committee.

Approval of March 28 and April 4 Minutes:

Moved by Wentworth, seconded by Thoms to approve minutes of March 28. Motion passed.
Moved by Klepetar, seconded by Kilborn to approve minutes of April 4. Motion passed.

New Agenda Items: None

Old Business:

  1. From Jay Vora: A great big thank you to all SPC members for their wonderful
    efforts.
  2. Forum comments and priority goals have been posted to the web. Thank you,
    Sara.
  3. Jay has posted an announce message regarding the recent web posting of priority
    strategic goals and rationale.
  4. Report by subcommittees on KPIs:
    Service Community: The subcommittee refined KPIs following earlier direction
    from the SPC. Some time was spent in discussion of the 8 KPIs. KPI 5 was
    changed from “The University will assess the effectiveness of services.” to
    "Academic and administrative units will assess the effectiveness of the services
    they provide."
    Academic Distinction: This subcommittee has discussed potential KPIs but has not met as a group to develop KPIs. Theresia said the subcommittee on Academic Distinction is open to everyone to share ideas. Discussion of KPIs will take place at the May 2 meeting.
    General discussion at today’s meeting:
    • KPIs will show how departments will measure academic distinction.
    • If KPIs are general, how do you avoid quantitative items only?
    • KPIs can make suggestions to departments about what they might consider:
      • Writing requirement
      • Critical thinking
      • Content learning
      • Attitudinal adjustments
    • The SPC should not determine if a program has academic distinction—the program itself should make that determination. SPC does not have expertise for individual programs and would be uncomfortable writing anything but general KPIs. Umbrella KPIs can be developed that departments can use for their specific programs.

    Diversity and Social Justice: Subcommittee needs to meet. Theresia spoke with
    the keynote speaker at the MnSCU Diversity Conference. She will type up those notes for the subcommittee’s review. No feedback has been received from the IRC or the CODE committee.
    Technology: Subcommittee is to finish KPIs before the May 2nd SPC meeting. KPIs can be pulled from the Technology Plan relative to the goals.
    General discussion at today’s meeting:

    • Judy to forward Technology Plan website to SPC.
    • Committee to review technology plan and consider making a motion in support of the plan to forward to the administration.
    • Can process for developing Technology Plan be summarized and used for developing KPIs?

    University Community Relations: SPC made suggestions for the KPIs
    developed by this subcommittee under Goal 2:

    • No. 1 – Does cultural and athletic events cover everything?
    • No. 3 – Not clear what is being said. Is this perhaps a good goal and not a KPI?
    • No. 6 – recommend more generic wording—replace “Anderson Entrepreneurial Center” and “SBDC” with “external constituencies” and “various centers.”
    • No. 7 – revise wording for clarity. Is the KPI simply saying that there will be a central contact for all university events?
    • No. 8 – Is there a better way to phrase this – less mercenary?
    • No. 8 & 9 – sound like goals – need measurements

Moved (Klepetar/Kilborn) to accept KPIs for University Community Relations with the exceptions of No. 3 and No. 7 which should be rewritten to clear and concise language.
Friendly amendments: No. 8 and No. 9 need measurements.
No. 6 – replace specific centers with generic terms.
Motion passed.

Procedural Discussion of KPIs:

  • KPIs will be made available for response/feedback from the university community before the SPC makes recommendations to the President via the Provost.
  • Academic Distinction has gone to Senate but the KPIs are not complete.
    Should Service Community be forwarded to Senate and other bargaining units?
  • There would be a time gap before the others are ready.
  • Would it be better to come up with the best possible “package of five” and have it available at the start of the school year?
  • Would a “package” presentation send an inaccurate message of fait accompli while single items presented would show that there is a continuing process?

Moved (Sivertson/Kilborn) that the Academic Distinction priority strategic goals and the Service Community priority strategic goals and KPIs should be sent to the students and other bargaining units (labeled as drafts) with a copy to the Provost. Motion passed.

Moved (Palmer/Klepetar) that the above should be put out on the listserv. Motion passed.

New Business:

  1. Theresia reported on the consultants’ report on reorganization. Provost Spitzer stated at
    meet and confer yesterday that any decision on reorganization would not occur until fall to allow to discussion with the university community. The consultants’ report will be posted to a website.
  2. Nominations for SPC Chair 2003-2004 – The chair will have half-time reassign time and will be registered as a member of SCUP (a national association on strategic planning of colleges and universities)

    Theresia opened nominations for Chair of the SPC.
    Judy Kilborn was nominated. She neither declined nor accepted.
    Nominations will remain open.
    Theresia will check to see if the chair can be someone other than faculty.

    Noted that there is no quorum for today’s meeting. Until approved, nothing is official.

Next meeting: Friday, May 2 – 2-4 pm - Mississippi Room, Atwood

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