St. Cloud State University
Strategic Planning Committee Revised Minutes
October 11, 2001, 7:45 a.m. Mississippi Room
Members Present: John Burgeson, Jeanne Hites, Pat Krueger, Addie Turkowski, and Jay Vora
Members Absent: Bonnie Hedin, Glen Palm, John Palmer, Mary Soroko, Karen Thomas, Fred Walker, and Brenda Wentworth
Support Staff: Subimal Chopra and Lucie Schwartzkopf
Guest(s): Bassey Eyo
1. September 27, 2001, minutes were approved with one revision.
2. The Strategic Planning 2000-2001 Year End Report was discussed.
One observation that was agreed upon is that the six bullet points at the end of the document should be placed in order of priority to avoid giving the impression that the current order is a prioritized list.
Periodic feedback/evaluations from each unit could be requested.
The accountability issue of budget was discussed. Jay Vora suggested that he would like Steve Ludwig to join in a conversation with the committee regarding the accountability issue of the budget. He suggested a mini-retreat as a possible venue for this. Jeanne spoke with the Faculty Association (FA) last week regarding a report that came out of Steve's office which could be used as a model for other reports. A draft "Investments in Academic Programs" budget composed by the Administrative Affairs Office was passed out as one model example of how the themes can be held accountable to a budget. The communication committee will review it.
The strategic plan will become the president's plan and the FA agreed to help with offering input.
Bassey Eyo attended a President's Council meeting last week where President Saigo asked Administrative Affairs to come up with a plan to connect budget to planning and organization in 4-5 months. President Saigo may ask Steve to attend a communications meeting after asking the committee's opinion on it. Jay Vora would like to know what Steve is using as a reference for basing his financial planning.
Jeanne conveyed that FA recommended some kind of review of the financial plan.
Clarification took place that there is currently no strategic plan. A plan is different from a year end report. After discussion, John Burgeson suggested using the current vision and mission as the strategic plan. The committee could then compose the remaining document into a consistent format.
Jeanne added the need for the committee to compare each of the eight department's strategic plans against the five established themes. Since the themes were the focus of the strategic planning last year, it was suggested that the focus of the committee this year could be to determine what areas of each department's plans are not to any of the five themes as well as which of the themes may not be addressed in each plan. Even if all the five areas are not addressed, they would like to determine which areas do fit into the guidelines. From there, the committee can return their feed-back of what does not fit into the guidelines. Jeanne stated this process must be completed prior to placing any of the plans on the web.
3. Recommendation to President.
Please read the draft memo to President Saigo and give feedback to Jeanne ASAP. She feels communication is lacking between SPL and Pres. Saigo. She doesn't think he knows the details of what the committee is doing. The committee would like the minutes to be delivered to the President's office in an effort to enhance communication.
Jeanne would like a four-page plan versus a forty-five-page plan to publicize. Since the plan is not honed down at this time, it is not ready to be recommended to the president.
4. Communication Committee Report - tabled until next meeting
5. Reviewing Plans.
Definitions and examples of strategic planning will be sent from Jay Vora. Jeanne agreed to distribute it to the committee.
Jeanne passed on to the committee a few other requests from FA. They asked that the agenda minutes be sent to them. It was discussed that while the minutes are on the web, the gesture of sending them the minutes augments communication. It was suggested that the agenda be simply placed on the "announce" email distribution list the day prior to each meeting.
Addie Turkowski suggested sending the minutes to other unions as well. It was not decided whether or not to do this.
Jeanne passed on the recommendation from FA that there be a chair elect on the Strategic Planning Committee. She said she endorses this plan, especially since she will not be the chair next year. She suggested possibly incorporating this plan this fall.
Planned meeting times
Thursday, October 25, 2001, 7:45 am - 9:00 am, Mississippi
Thursday, November 8, 2001, 7:45 am - 9:00 am, Mississippi
Thursday, December 6, 2001, 7:45 am - 9:00 am, Mississippi
Thursday, January 17, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, January 31, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, February 7, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, February 21, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, March 7, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, March 21, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, April 4, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, April 18, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, May 2, 2002, 7:45 am - 9:00 am, Mississippi