St. Cloud State University
Strategic Planning Committee Revised Minutes
September 27, 2001, 7:45 a.m. St. Croix

Revised

Members Present: John Burgeson, Bonnie Hedin, Jeanne Hites, Pat Krueger, Glen Palm, Mary Soroko, Karen Thoms, and Jay Vora

Members Absent: John Palmer, Addie Turkowski, Fred Walker, and Brenda Wentworth

Support Staff: Subimal Chopra and Lucie Schwartzkopf

Guests: Lisa Foss, Director of Marketing and Communications, and Bassey Eyo

1. September 13, 2001, minutes approved.

2. Lisa Foss and Jeanne Hites offered feedback from the four campus sessions that took place to discuss the vision and mission. Feed back from student senate will be pursued. It was theorized that the recent attack on America and the impending strike resulted in a smaller attendance than hoped. The option of setting additional meetings to glean additional student input was discussed. The decision was made to rely on feedback that is being directed to Lisa Foss through the WEB. Some of the feedback to date includes:

  • Discussion on how to incorporate the mission/vision?
  • The topic of revising the mission was brought up far more often than discussion on the vision.
  • Make the vision/mission more student-focused while simultaneously having it workable for staff as well.
  • Technology and/or other things that differentiates our university with others.
  • It was discussed that citizenship is implied although not specifically identified.
  • How to be a leader, especially in external relations.

Lisa shared that President's Council has asked to hear the feedback from the four meetings at the Monday, October 1, 2001, meeting. They plan to do their own focus group on the draft and give their feedback for the final draft.

Jeanne conveyed that the discussion regarding the system procedures shows that SCSU doesn't have the final power/say in what happens. Jeanne pointed out that in the past when it has been reasonable, MnSCU seems to accept them.

Lisa clarified that the Strategic Planning Committee submits the plan to the president, and he submits it to the chancellor.

3. After announcing that the committee is not at full capacity, Jeanne gave a call for volunteers from the colleges of Business, Fine Arts and Humanities, two from Social Science and Science, and Technology. She explained that when there are more than two from every college, an election can be held from that college. Further, Faculty Senate and MAPE are behind on the nomination process. Faculty Association usually sends out a call for volunteers along with other positions. Please notify Jeanne of any possible recruits.

4. Jeanne proposed a new structure. Communication issues need to be addressed as from last year, and move on. Need to review all the plans and get back to the colleges. Because it's such a big job, a committee for college plans, and another one for the unit plans. Maybe one committee for two tasks. Pat, Bassey, and Lisa as Ex Officio have agreed to serve on communications. Their goal is: Communicating the vision and mission. Once that gets approved for sending to MnSCU, the next step is to make sure everyone knows and remembers what it is. This relies on the review of the other committee for the plan.

Bassey suggested that within the committee that there be a template for reviewing the plan. Mary volunteered to compile the results. She asked for another person to assist. Jay, Bonnie, and John will help.

It was shared that the president is considering a proposal to bring someone in for an incentive based budget consultant for SCSU.

The decision of where money will be spent was discussed. The plan for budget was sent back to the drawing board because it wasn't giving anyone the power to make the decision. It was noted that the current procedure looks as if the budget is set up and then the vice president for administrative affairs has the power to spend it where they want. Lisa mentioned there are laws that determine where the money can be spent. Suggestions can be given to Steve as he works on that plan.

Jeanne has 4 people working on communication. Jeanne will work on that issue. She recruited four people to review the plans.

John: The Academic Affairs plan grew out of the college plans. It was for this year. This year the attempt is to look at a strategic rather than tactic level plan. Jeanne would like the plan on the WEB eventually. Wants a brief summary to share with people, and send others to the web for more detail. Jeanne: President Saigo wants the planning cycle shorted to 3 years, so she tried to incorporate that on the cycle. She requested permission to forward it to the president and say, "This is what we're proposing". A proposal needs to be adopted for this. Mary thinks the president will want something. Jeanne will draft a letter and forward it to the committee. Mary also noted that it would change how we do business here, and that has great impact.

Planned meeting times

Thursday, October 11, 2001, 7:45 am - 9:00 am, Mississippi
Thursday, October 25, 2001, 7:45 am - 9:00 am, Mississippi
Thursday, November 8, 2001, 7:45 am - 9:00 am, Mississippi
Thursday, December 6, 2001, 7:45 am - 9:00 am, Mississippi
Thursday, January 17, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, January 31, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, February 7, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, February 21, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, March 7, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, March 21, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, April 4, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, April 18, 2002, 7:45 am - 9:00 am, Mississippi
Thursday, May 2, 2002, 7:45 am - 9:00 am, Mississippi

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