Office of Sponsored Programs : St. Cloud State University

Post-Award Administration: Traveling on External Funds

TRAVEL EXPENSES
After traveling to anywhere within the United States, complete the Employee Expense Report and the Form 1401 Internal Travel Requisition to claim reimbursement for travel expenses related to your grant.

Students traveling to anywhere within the United States complete the Employee Expense Report and the Form 1400 Payment Request to claim reimbursement for travel expenses. On the Employee Expense Report under Job Title list "Student." Student travel uses object code 2720.

NOTE: Expense reports must be submitted for reimbursement within 60 days after the expense is incurred or the trip ends; otherwise, the reimbursement becomes taxable and withholding tax must be taken.

Information regarding meal allowances, lodging, vehicle, and airfare expenses can be found at Travel/Business Expenses.

INTERNATIONAL TRAVEL
Complete the Request for Approval to Incur Special Expenses form in advance if you will be traveling outside the United States. The completed form should be submitted to the Director of Business Services in AS 124.

TRAVEL QUESTIONS
If you have travel questions, feel free to contact the Travel Desk in Business Services AS 124 or call 308-4005.

	External Grants and Contracts Forms & Frequently Used Data Internal Grants Policies Post-Award Administration Publications and Resources
Post-Award Administration Notice of Award Account Creation Hiring Employees Hiring Students Hiring Consultants Preparing Subawards Purchasing Equipment and Supplies Traveling on External Funds Arranging for Other Expenses Modifying Your Project Monitoring Your Project Closing Out Your Project Home Site Map Post-Award Administration: Traveling on External Funds TRAVEL EXPENSES After traveling to anywhere within the United States, complete the Employee Expense Report and the Form 1401 Internal Travel Requisition to claim reimbursement for travel expenses related to your grant. Students traveling to anywhere within the United States complete the Employee Expense Report and the Form 1400 Payment Request to claim reimbursement for travel expenses. On the Employee Expense Report under Job Title list "Student." Student travel uses object code 2720. NOTE: Expense reports must be submitted for reimbursement within 60 days after the expense is incurred or the trip ends; otherwise, the reimbursement becomes taxable and withholding tax must be taken. Information regarding meal allowances, lodging, vehicle, and airfare expenses can be found at Travel/Business Expenses. INTERNATIONAL TRAVEL Complete the Request for Approval to Incur Special Expenses form in advance if you will be traveling outside the United States. The completed form should be submitted to the Director of Business Services in AS 124. TRAVEL QUESTIONS If you have travel questions, feel free to contact the Travel Desk in Business Services AS 124 or call 308-4005.