Post-Award Administration: Traveling on External Funds
After traveling to anywhere within the United States, complete the Employee Expense Report and the Form 1401 Internal Travel Requisition to claim reimbursement for travel expenses related to your grant.
Students traveling to anywhere within the United States complete the Employee Expense Report and the Form 1400 Payment Request to claim reimbursement for travel expenses. On the Employee Expense Report under Job Title list "Student." Student travel uses object code 2720.
NOTE: Expense reports must be submitted for reimbursement within 60 days after the expense is incurred or the trip ends; otherwise, the reimbursement becomes taxable and withholding tax must be taken.
Information regarding meal allowances, lodging, vehicle, and airfare expenses can be found at Travel/Business Expenses.
Complete the Request for Approval to Incur Special Expenses form in advance if you will be traveling outside the United States. The completed form should be submitted to the Director of Business Services in AS 124.
If you have travel questions, feel free to contact the Travel Desk in Business Services AS 124 or call 308-4005.