POST-AWARD ADMINISTRATION: MONITORING YOUR PROJECT

YEAR END SPENDING DEADLINES
As the June 30 fiscal year end nears, certain spending deadlines are implemented on campus. These deadlines do apply to externally funded accounts too so plan your spending accordingly.

CARRYOVER AT FISCAL YEAR END
Unlike most general fund accounts, external funding with project award dates which extend beyond the June 30 fiscal year will automatically be carried forward to the new fiscal year. Note that it is very common for certain spending to post back to the previous year if that is the year the expense was incurred. For example, supplies ordered in June but received and paid for in July will post back to the previous year as will payroll worked in June but not paid for until July. When expenses post back to the previous fiscal year, the appropriate adjustment will be made to the budget balances which have been carried forward.

ACCESSING YOUR ACCOUNTS ONLINE

Log into MnSCU using your STAR ID: https://admin.mnscu.edu/acct/

To view current grant budget, select/click the following sequence:
To view/print transaction detail, select/click the following sequence:
To view/print account summary, select/click the following sequence:
  1. Department Queries
  2. Cost Center
  3. Fiscal Year
  4. Click on "Detail" to view.
  1. Reports
  2. Report Search and Create
  3. Enter AC0531 into Report Number Box
  4. Search
  5. Double Click "Run" icon
  6. Enter Start Date and Cost Center
  7. Submit
  8. Click on Report History (upper right corner)
  9. Double click icon on far left of the grid
  10. View File.*
  1. Reports
  2. Report Search and Create
  3. Enter AC0513 into Report Number box
  4. Search
  5. Double Click "Run" icon
  6. Enter Fiscal Year and Cost Center
  7. Submit
  8. Click on Report History (upper right corner)
  9. Double click icon on far left of the grid
  10. View File.*

*Please note due to processing time, Purchasing/Travel Card transactions may take up to 2 weeks to post to your account.

 

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