Post-Award Administration

• Notice of Award
• Account Creation
• Hiring Employees
• Hiring Students
• Hiring Consultants
• Preparing Subawards
• Purchasing Equipment and Supplies
• Traveling on External Funds
• Arranging for Other Expenses
• Modifying Your Project
• Monitoring Your Project
• Closing Out Your Project

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Post-Award Administration: Hiring Employees

Compensating project personnel will vary depending upon employment status.  As you have questions, feel free to contact the Office of Sponsored Programs for further assistance.

FACULTY
Use the Unclassified Change Form to initiate payment of extra duty days, overload credits, or reassignment time. After the form has been filled out, submit to your Department Chair, College Dean, and the Office of Sponsored Programs for signature. Your office manager should have a supply of these forms or they can be obtained from the Human Resources Office.

MSUAASF
Employees are limited by contract on earnings outside of their regular pay.  Please see the contract for more information.

AFSCME/MAPE
Employees that submit time sheets on a biweekly basis include overtime hours on their timesheet noting the grant account where overtime costs are to be charged. If the grant covers a portion of the employee’s regular time, the principal investigator should work directly with Human Resources at the beginning of the project for proper charging of the classified employee’s time to the grant account.

STATE OF MINNESOTA EMPLOYEES NOT EMPLOYED BY SCSU

If the person you want to hire is a current State of Minnesota employee and not employed by SCSU, please contact the Human Resources Office for further information.  Human Resources and Payroll work together in processing these payments which are typically processed on an Interagency Request for State Employee Services form.