Post-Award Administration: Closing Out Your Project
FINANCIAL REPORTING TO THE FUNDING SOURCE
In many cases, funding is received by SCSU on a reimbursement basis. The Grants Accountant in the Business Office typically prepares invoices monthly or as needed. If a narrative explanation of spending is requested by the funding source, the principal investigator is responsible for preparing this information. The Grants Accountant can often assist by providing certain financial reports.
OTHER REPORTING TO THE FUNDING SOURCE
Each funding agency may require different progress reports. The principal investigator is responsible for the completion and submission to the funding source of any required reports. On-time reporting is extremely important as some funding sources are now withholding payment on ALL of their SCSU awards if even one grant report is delinquent. Late or unfilled reports may affect future grant applications as well.
Certain projects require SCSU to match the award with additional spending or effort. The principal investigator is responsible for documenting grant matches. Forward a copy of your match documentation to the Grants Accountant in the Business Office AS 122 as it may be needed for financial reporting purposes and definitely needed for audit purposes.