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St. Cloud State University

St. Cloud State University

Human Resources  

Procedures for Completion of SCSU Human Resources Forms for MSUAASF and MnSCU Administrators

Employment Request Form

The Employment Request Form is used to hire an employee. It initiates the process whereby an Appointment Form is generated for the employee to sign and places the employee on payroll.

  1. The Employment Request Form has a paragraph on top that states what needs to be included with the form. If a new employee, the complete packet should be sent forward – do not send through separately. Affirmative Action and Academic Affairs need to see the complete file before signing off.
  2. Fill out the entire form.
  3. Source of funding – Include the account number to be charged
  4. The hiring Supervisor needs to meet with the Human Resources Director for salary placement. perience Form

Prior Experience Form

The Prior Experience Evaluation Form for Adminstrators and Administrative Prior Experience Form both need to be completed for each new MnSCU Administrator and turned in with the original hiring packet.

New MSUAASF hires are required to provide Human Resources with a completed Unclassified Personnel Application Form and resume in order to determine prior experience and starting salary.

Employment Eligibiity Verification (I-9)

A new employee receives a memo and I-9 form in their new employee packet. For employees hired in a timely manner, there shouldn’t be any problems in getting the I-9 completed and on file in Human Resources within 3 business days of the start date.

When new employees start working but their paperwork is late, they cannot be paid back pay for work they have done if Human Resources does not have an I-9 on file. When it is known that a new employee is going to have late paperwork, they need to come to Human Resources to complete their I-9 as soon as possible.

Personal/Sick/Vacation/Bereavement Leave

When a leave slip needs to be completed, make sure that the correct type of leave slip is used, as there are leave slips for other types of employees also. If additional blank slips are needed, contact Human Resources for a supply.

MSUAASF personal leave is counted in full day increments. If the employee chooses to use personal leave they will be charged a full day of leave (8 hrs) regardless of the amount of hours actually used. MSUAASF employees are granted up to 4 personal days per fiscal year.

If an employee is going to be out for an extended period of time because of illness or surgery, contact Human Resources for important insurance information prior to the dates absent or as soon as possible in an emergency situation.

Bereavement leave is a separate type of leave, it does not come out of sick leave. The employee must state the relationship of the deceased person so it can be determined if the bereavement leave meets the criteria.

May 2005