An employee will be granted permission to examine his/her personnel file by appointment in the presence of a Human Resources employee. Supervisory personnel may be granted permission to examine files of personnel under their supervision provided bona fide reasons exist. Such examination will be conducted in the presence of a Human Resources employee. File order must be maintained. Nothing can be added or taken out while viewing the personnel file.
If for administrative purposes only a file needs to be taken out of the Human Resources office, it must be checked out on the form designated for this purpose in the file room and returned the same day.
Human Resources staff only are allowed in the file room where the personnel files are located.