The Unclassified Change Form is used to make additional payments to employees already in the payroll system, such as overloads, extra duty days, or substitute pay. It is also used to notify HR of a change in assignment, i.e., reassigned time.
The Summer Session Rosters are maintained by Graduate Studies. If the person being hired is to teach a summer session class and has been either fixed term or adjunct during the academic year, there is no need to complete an Unclassified Employment Request Form for them. The employee can be put directly on the roster without doing additional paperwork. If the employee has not worked during the academic year, then an Unclassified Employment Request Form needs to be completed.
Requests for time off (sick leave, personal days) must be made through the Time and Leave Reporting system.
Personal leave is counted in full day increments. If the employee chooses to use personal leave they will be charged a full day of leave (8 hrs) regardless of the amount of hours actually used. IFO employees are granted up to 3 personal days per fiscal year.
Sick leave for faculty is based on an 8 hour work day. If the employee is out for a full day they will be charged 8 hours, not how many teaching hours they had that day.
If an employee is going to be out for an extended period of time because of illness or surgery, contact Human Resources for important insurance information prior to the dates absent or as soon as possible in an emergency situation.
Bereavement leave is a separate type of leave, it does not come out of sick leave. The employee must state the relationship of the deceased person so it can be determined if the bereavement leave meets the criteria in the IFO bargaining agreement. See current IFO bargaining agreement for more information.
The Dean’s Office requests the promotion forms from Human Resources. The Dean’s office then releases the promotion information and forms to the faculty member and the EPT committee after receiving the faculty member’s request. The faculty member cannot receive the forms directly through Human Resources, they must go through their Dean’s office.
The process for Promotion and Tenure involve two different sets of forms, the Recommendation for Promotion/Tenure Transmittal Form and the Faculty Evaluation Report – Personnel Data Form for Tenure/Promotion.
The Recommendation for Promotion/Tenure Transmittal Form will automatically be sent, from Human Resources, to the department chairperson for faculty members in their final year of probationary service. This is a 4 part form with 3 pages. If the chairperson, EPT committee or the Dean’s recommendations are typed on a separate sheet of paper – BE SURE TO INCLUDE 4 COPIES.
The Faculty Evaluation Report – Personnel Data Form for Promotion/Tenure will automatically be sent, from Human Resources, to the faculty members in their final year of probationary service. This is a 2 part form with 6 pages. The faculty member can submit their information using a separate sheet of paper, but all 5 criteria must be identified and BE SURE TO INCLUDE 2 COPIES. If only one copy is submitted, Human Resources will keep that copy for the personnel file and there will not be one returned to the faculty member.
If a faculty member is requesting early tenure, they must submit a letter to the Dean’s office indicating they will be applying for early tenure. The Dean’s office then sends the forms to the faculty member and the EPT committee.
Please refer to more information about Article 22 and Article 25 Procedures from the Office of the Provost.