NCA Chair's Committee
Meeting Notes
November 2 , 2005
2:00 p.m. - 3:00 p.m
St. Cloud State University
Headley Hall 114
Meeting called by: Kate Steffens and Kurt Helgeson
Note taker: Holly Evers
Members Present : K. Steffens, K. Helgeson, H. Evers, N. Jessee, A. Zemek, L. Foss,L. Sreerama, C. Inkster, M. Nook, R. Rothaus, S. Ludwig, B. Kasi
Agenda
- Welcome- N. Jesse and S. Ludwig as new chairs of the Budget Committee
- Announcements- Luncheon on November 17- Focus groups. Will be a buffet lunch for approx. 50 people (RSVP). Round tables. K. Steffens asked Chairs to be available for the luncheon to help facilitate discussions and take notes on group responses. Theme will be “The future focused organization”.
- Survey Questions
- K. Helgeson is compiling the questions
- Re-set deadline for the end of next week (Friday, November 11) to give chairs more time.
- L. Foss recommends using “Campus Conversations” software available through LR&TS. Is user id and password protected. Can limit or control participation a number of ways (students, faculty, staff, administrators). Sara Grachek will format. It is an electronic survey so data compilation will be easy.
- S. Ludwig asked about using the Survey Center run by Steve Frank because the statistical data would be more accurate. One of the concerns is the timeline; the Survey Center will begin surveying in the Spring, so the information will not be readily available for some time. Further, others worried that it would not hit their target audience.
- Student representatives- have begun to show up in meetings. The issue appears to be quietly resolving itself.
- Coordinating information requests.
- “Documents and Reports” committee created on Sharepoint, All committee members have access. It is a place to share documents and reports, to cut down on redundancy.
- Centralizing Requests. H. Evers will develop a form for people to fill out. Will put it on Sharepoint.
- L. Foss meets with IR each Monday. She can bring committee requests to IR.
- Per L. Foss. The 2004 Summary Report draft is inaccurate. Every page has changed. Second draft will be available on Friday.
- Communications Update- luncheon was discussed earlier.
- Timeline- Chairs were asked to review the official timeline and comment upon its accuracy. Committees should be 75% complete at this date. Chairs were asked to post their minutes to Sharepoint, so that K.Helgeson and K. Steffens can monitor meeting attendance.
- Writing issues
- Start posting narratives. Will roll out the narratives to the University community at large Criterion by Criterion. K. Steffens asked if both the narratives and the templates should be made available. It was agreed that he narratives will have a link to the templates, so the community might view both.
- Self Study samples such as Eastern Illinois are available on Sharepoint for those who would like a model. H. Evers will post sample models to Sharepoint
- LSreerama – said the research committee will be writing a summary report for each component.
- R. Rothaus- some components are covered by multiple committees. He is coordinating the research committee efforts with those committees covering the same components.R. Rothaus- should analysis be part of narrative? He would not let it hold up work; he recommended that analysis be completed time permitting.
Additional Information
Next Meeting: November 30, 2005 in HH 114 at 3 pm
Questions or Comments:
Action Items:
