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Degree Completion Checklist

Please print and keep this checklist to assist you in your countdown to graduation!

The School of Graduate Studies must certify that all requirements for graduation have been satisfied before your degree can be officially awarded. It is your responsibility to determine that all requirements for the degree have been met.

Please review the following list to determine that the requirements pertaining to your program have been fulfilled. Be sure to follow the correct deadlines Graduation Deadlines for 2015-2016 (.pdf).

Checklist for All Graduate Students

  • Confirm that you have been fully admitted to your graduate program and have met any conditions set at the time of your admission.
  • Confirm that you are enrolled in at least one graduate credit in the term in which you intend to graduate.
  • Be sure that all the courses on your Approved Program of Study Form were completed within the seven-year time limit for completion of the program.
  • Print your transcript online. Check your transcript to determine that all completed course work is included. If transfer credits do not appear on your transcript and they have been approved as a part of your official program, contact the School of Graduate Studies at once.
  • Complete all courses on your Approved Program of Study Form. ALL COURSE CHANGES MUST BE APPROVED BY PETITION WITH AN ADVISOR SIGNATURE: verbal approval by your adviser is not sufficient. Petition forms are available online on the student forms page or in the School of Graduate Studies, AS Room-121
  • All incompletes must be completed and grades submitted by the instructor. Remind your professor to submit a grade change for all incompletes or IP grades. This includes field studies, theses, creative works, and starred papers. Check your transcript to determine if the necessary changes have been made.
  • A 3.0 grade point average in the major, the total program, and overall graduate courses attempted must be recorded on your transcript. A 3.25 grade point average is required for the Specialist degree in Educational Administration and Leadership. Students who have not achieved the required grade point average are not eligible to take either the oral or written final examinations.
  • A grade of C- or lower or a grade of “U” cannot be used toward a graduate program.
  • Fulfill the residence requirement. Candidates for the specialist degree and master’s degree must earn a minimum of 20 semester hours in on-campus classes (day and night combined).
    • Courses offered at graduate study centers or through cohort groups established by the University are considered on-campus credit.
    • Established ITV and web-based programs are also considered on-campus credit.
    • Individual departments may establish residence policies requiring a period of full-time study. Students should consult with their adviser to determine specific departmental requirements
  • Some departments require a final written comprehensive examination for Plans A, B, or C. Check with your adviser.

Additional Checklist for Written Culminating Projects

  • Submit the Culminating Project Committee Approval form four (4) weeks prior to the preliminary conference to the School of Graduate Studies. The preliminary meeting must be completed at least one term prior to the final oral examination.
  • Faculty advisors will find the Preliminary meeting / Proposal meeting form online under Faculty Forms.
  • Students conducting research with human subjects must complete the Institutional Review Boardprocess prior to beginning the research. Students completing research with animals must complete the IACUC process prior to beginning the research. Approval documents must be submitted with the completed culminating project as an appendix to the culminating project.
  • It is the students' responsibility to schedule the Final Oral Examination / Final Defense with committee members selected prior to the preliminary conference. The final oral cannot be held in the same semester as the preliminary conference. Final orals / final defense are not scheduled during the final examination week.
  • Faculty advisors will find the Final committee meeting / Final defense meeting form online under Faculty Forms.
  • One complete copy of your work must be submitted electronically through the Repository to the School of Graduate Studies for format review at the time of submission to the culminating project committee. This is not a final copy. The document must be formatted according to the disciplinary guidelines as directed by the committee chair and according to the guidelines for electronic or paper submission.
  • After approval by the committee / successful defense of the culminating project, the student makes needed content and formatting corrections as directed by the committee and as provided by the format reviewer during the preliminary review.
  • An abstract IS required for the dissertation, field study and thesis.
  • The student uploads the final corrected and formatted version into the Repository for final format review. Once approved, the formatter notifies the student and faculty chair. The faculty chair provides a final review and permission to publish the document to the Repository (if electronic submission). OR
  • For paper submission, the formatter notifies the student and faculty chair of final approval of the format and the chair/advisor submits the signed Final defense form to the School of Graduate Studies.
    • The student is responsible for the binding of the document and must submit one black, buckram bound copy on acid free paper and one plain paper copy to the School of Graduate Studies.
  • The culminating project must be submitted by the appropriate deadline for the desired term of graduation.
  • Remind your advisor to submit a change of grade for the culminating course if applicable. A mark of “S” is recorded for an approved dissertation, field study, thesis, creative work or starred paper. .

Additional Checklist for Plan B: Written Comprehensive Examination

  • During the first two weeks of the semester you plan to graduate, arrange with your adviser to complete the final written comprehensive examination. The adviser will notify the School of Graduate Studies whether you pass or fail and will submit your examination to the School of Graduate Studies. Notification of successful completion of the comprehensive examination must be received in the School of Graduate Studies by the appropriate deadline,

Additional Checklist for Plan C: Professional Project/Portfolio

  • Submit the Culminating Project Committee Approval form four (4) weeks prior to the preliminary conference to the School of Graduate Studies. The preliminary meeting must be completed at least one term prior to the final oral examination.
  • Faculty advisors will find the Preliminary meeting / Proposal meeting form online under Faculty Forms.
  • Candidates are required to successfully complete a final oral and/or written examination covering the material developed for inclusion in the professional project/portfolio.
  • It is the student’s responsibility to schedule the Final Oral Examination with committee members selected prior to the preliminary conference. The final oral cannot be held in the same semester as the preliminary conference. Final orals generally are not scheduled during the final examination week.
  • Faculty advisors will find the Final committee meeting / Final defense meeting form online under Faculty Forms.
  • The final portfolio should be submitted to the department a minimum of two weeks prior to the date set for the final oral.
  • Final approval of the professional project or portfolio must be received in the School of Graduate Studies by the appropriate deadline.
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