Federal and state regulations require that all students maintain satisfactory academic progress in order to be eligible to receive financial aid. The purpose of this requirement is to encourage all students to progress steadily at a reasonable rate toward graduation. St. Cloud State University (SCSU) students must meet the requirements listed below if they are to receive federal, state, or institutional financial aid.
In addition to complying with the satisfactory academic progress policy for financial aid recipients as explained below, all students must also comply with the institution’s academic requirements if they wish to remain enrolled at St. Cloud State University. Detailed information about the institution’s academic requirements may be found in the SCSU Student Handbook or the university's undergraduate and graduate bulletins.
The financial aid programs requiring recipients to maintain satisfactory academic progress include:
In addition, some private loan and scholarship programs may require the student to maintain satisfactory academic progress as defined by the school. To determine a student’s standing according to St. Cloud State University’s satisfactory academic progress policy for financial aid, the student will need to know three things:
Transfer students also will need to know how many credits are being transferred to SCSU.
Please keep in mind that you are responsible for understanding this policy and monitoring your progress. No warning letters will be sent. Once you have attempted the maximum time frame (including accepted transfer credits) to complete your academic program, you no longer will be eligible to receive financial aid, whether or not you have completed your program. Therefore, it is extremely important that you understand this policy and closely monitor your own progress. A student who fails to maintain the minimum standards of this policy and cannot achieve these standards prior to reaching the maximum time frame limit will have their future financial aid eligibility immediately suspended.
MINIMUM SATISFACTORY ACADEMIC PROGRESS STANDARDS
In order to be in compliance with the satisfactory academic progress policy, students must be in compliance with both grade point average (GPA) and percentage of credits completed. Below are the minimum requirements.
The measures of satisfactory academic progress are determined after grades are recorded for each term. All prior terms of attempted enrollment, including summer, are considered in determining satisfactory academic progress regardless of whether aid was awarded for the term.
If you are placed on warning or suspension according to the terms of this policy, you will receive written notice via your St. Cloud State email account. Additional written notification will be sent to financial aid applicants who are ineligible for financial aid because of unsatisfactory academic progress.
If you have been denied financial assistance because you have not maintained satisfactory academic progress, you have the right to appeal based on the following: the death of a relative, an injury or illness of the student, or other special circumstances. A written appeal must be submitted to the Financial Aid Office for review.
The appeal must include:
Appeals cannot be processed retroactively for a prior term. Any appeal information submitted to the Financial Aid Office on or after the last regularly scheduled class day (excluding finals week) of the term for which you are requesting your financial aid eligibility be reinstated will not be reviewed.
If your appeal is denied and you feel there are factors that were not considered, a second appeal, including any additional supporting documentation, may be submitted in writing to the Director of Financial Aid. Second appeals will be reviewed by a committee and you will receive a written response within six business days.
Examples of situations that may be appealed include:
In order to regain eligibility a student must meet the requirements of the satisfactory academic progress policy. Neither paying for your own classes nor sitting out a period of time is sufficient in and of itself to re-establish your financial aid eligibility. Students who previously have not maintained satisfactory progress, and who believe they now are in compliance with the policy, should notify the Financial Aid Office in writing in order to continue the processing of their financial aid application. You may regain your eligibility for the current term or a future term but not for a term once it has ended.
FINANCIAL AID FOR REPEATED CLASSES
Federal financial aid rules dictate that students cannot receive financial aid to attempt a course a third time if they have previously passed the course at least once.
POLICIES AND GENERAL PROCEDURES Includes information on grades, repeated courses, transfer credits, and definition of terms.
For further information, please contact:
Financial Aid Office
St. Cloud State University
106 Administrative Services Building
720 Fourth Avenue South
St. Cloud, MN 56301-4498
Phone: (320) 308-2047