Travel/Vehicle Rental Procedures

St. Cloud State University partners with Enterprise-Rent-A-Car for its travel needs. Enterprise Rent-A-Car located at 3630 Division Street W., St. Cloud, will provide travel vehicles for authorized university employees and authorized student employees for field trips, meetings and other official state business. You should call or use the On-Line Enterprise Rent-A-Car Reservation link below to schedule your rental. You do not need a separate purchase order but you must have your valid SCSU six-digit cost center number available at time of rental.

Please notify Enterprise at least 72 hours in advance for your towing requests. Towing specifications/needs need to be discussed with the Enterprise staff for appropriate towing rentals.

All employees are responsible for compliance with MnSCU travel policy and procedures, the employee's respective bargaining agreement or compensation plan, state laws, federal laws, and IRS guidelines and for accurately completing all required forms for reimbursement of authorized business travel expenses. The employee's supervisor is responsible for reviewing and approving all travel requests and expenses. Travel/Business expense reimbursement questions should be directed to Business Services, 308-4005.

Enterprise Rental Car Contract

For rentals initiated outside the U.S., obtain insurance coverage from the rental company.

Enterprise Rent-A-Car Telephone Number: 320-240-9000

Motor Pool Questions? Contact Facilities Management at 320-308-2266.

Vehicle User Agreement for Students/Staff/Faculty Driving on State Business

Please be advised that State of Minnesota policies require students, staff, and faculty driving on state business to request prior approval and authorization. Students, staff, and faculty will be allowed to drive on state business only after this process has been completed and they have received an Eligible or Conditional rating. This process applies to any student, staff, and faculty who drive a state vehicle or personal vehicle (or other equipment requiring a driver’s license). Each student, staff, and faculty needs to request the authorization only once, unless driving information changes, and it will automatically be renewed annually.

State of Minnesota - Department of Administration and Minnesota Management & Budget - Policy on Driver's License and Record Checks (Eff. January, 2009 & Revised July, 2012)

MMB Statewide Policy on Driver’s License and Record Checks

MnSCU Vehicle Fleet Safety Program - Frequently Asked Questions

Department of Administration - Risk Management Division - FLEET SAFETY STANDARDS FOR TOWING TRAILERS

The towing pamphlet provides State of Minnesota drivers with basic information necessary to safely tow a trailer behind a state vehicle.

Department of Administration - Risk Management Division - TIPS FOR VAN DRIVING

The van driving booklet provides tips for van drivers, and covers such areas as emergencies, maintenance, and passenger etiquette.