Frequently Asked Questions (FAQ)

Contents:

alnwick Tunsinia Rome

 

General

What are the different types of education abroad programs? How do they differ?

Where do I live abroad?

How expensive is it to study abroad?

Does financial aid apply?

Are scholarships available?

 

Students

How early should I start planning for going on a study abroad program?

Do I have to speak a foreign language to study abroad?

Will my classes transfer back to SCSU?

What vaccinations should I get for study abroad?

What can I do about my room lease when I am studying abroad? /

I have just returned from study abroad, what are my options for housing?

Where do I find more information about the courses offered abroad?

More specifically, my advisor would like a copy of the course syllabus for my program, how do I get one?

It says I must be a sophomore to study abroad on the program I am interested in. What makes a student sophomore standing?

What programs can first year students go on?

When will I know if I have been accepted to study abroad?

Who should I put down as a reference?

I recently applied as a transfer student to SCSU. Can I apply to Study Abroad my first semester?

I am an SCSU student and I want to do a Non-SCSU program. How do I start?

When will I know if I will receive a scholarship?

Now that I’ve applied, what do I do?

When will my invoice or payment notification come?

How do I pay my bill?

Where can I find information on SCSU Health Insurance for abroad?

When will financial aid be notified that I am studying abroad?

 

Parents

Where do I find information on power of attorney?

My child is traveling abroad. Is there anything I should do or know? Presents?

 

Faculty and Advisors

I am SCSU faculty, how can I lead a study abroad program or participate in one as a faculty director?

Where do I get the Academic Approval Form?

 

Alumni

I studied abroad in Alnwick and will be visiting there soon. I would like to stay in the castle. Who should I contact?

I am trying to get in contact with the people I studied abroad with. How can CIS help?

Can I still study abroad after I graduate?

 

Non-SCSU Students and Universities

What are some of the study abroad programs NOT available to Non-SCSU students?

I am staff at another University, and your SCSU student is studying abroad through one of my programs. How do I fill out the consortium agreement?

 

General

What are the different types of education abroad programs? How do they differ?

            There are many options for studying abroad. Here are some important highlights:

  • Semester Program: A study abroad program that last anywhere from ten weeks to five months. Taken in place of Fall, Spring, or Summer semesters here at SCSU.
  • Short-term Program: A study abroad program from two weeks to a month, offered during Winter Intersession, Spring Break, and Summer.
  • SCSU Faculty-led: A program that has SCSU faculty on it. Students who qualify can do workstudy on SCSU faculty-led programs.
  • Direct Enrollment: A program in which an SCSU student attends a foreign university for a semester or summer and can take any of the classes offered that they meet the prerequisites for. It is similar to transferring for a semester.
  • Language-based: A program where the emphasis is on language and knowledge of the language is required.
  • Exchange Program: A program in which an SCSU student attends a foreign university that sends it own students here to SCSU as a reciprocal agreement.

Where do I live abroad?

            It depends on the program you go on, but housing is usually in the form of apartments or dorms. Some programs feature a homestay, and one of our programs houses you in a castle.

How expensive is it to study abroad?

We try to keep the cost of study abroad about the same as a semester of taking classes and living in the dorms here at SCSU plus airfare. Some of our programs are a bit more expensive than this, and some are less. We have payment schedules available in the office that give the cost estimate for each program.

Does financial aid apply?

All financial aid does apply, and when you are accepted on a study abroad program, the Center for International Studies notifies the Office of Financial Aid and Scholarships and they reevaluate your award package and for most students it is increased. If you qualify for workstudy it is available on any semester-long program that has an SCSU faculty member.

Are scholarships available?

            Scholarships are definitely available. The Center for International Studies gives out scholarships every semester that range from $250-$1000, and there are many foundation scholarships available as well. In addition to that, many majors offer scholarships to encourage study abroad. We have a brochure with some scholarship opportunities available in the office.

 

Students

How early should I start planning for going on a study abroad program?

            As soon as you know where you would like to go, you should start planning and begin the necessary paperwork. Many items have deadlines and also some required parts of studying abroad such as a passport need time to obtain. The sooner you start the process the more likely you will be on top of things and be better able to enjoy the lead up to your time abroad.

Do I have to speak a foreign language to study abroad?

            Absolutely not. While we do have study abroad opportunities for students interested in perfecting their foreign language skills, most of our programs only require proficiency in English.

Will my classes transfer back to SCSU?

            The classes will transfer back from SCSU study abroad programs, however if you are planning your own study abroad experience you will have to check with the Education Abroad Coordinator to make sure it is with an accredited university or agency. As a part of the application packet there is a form called the Academic Approval Form. When you fill this out you will work with your advisor to determine where the courses from abroad will apply in your degree.

What vaccinations should I get for study abroad?

            The Center for Disease Control and Prevention has a listing of required and recommended vaccinations for travel outside of the United States. The website is:

http://wwwn.cdc.gov/travel/contentVaccinations.aspx

You can click on the destinations page under “Recommended Vaccinations” and select the country or countries you are studying abroad in or visiting.

            Additionally you should schedule a travel consultation with your family doctor.

What can I do about my room lease when I am studying abroad? / I have just returned from study abroad, what are my options for housing?

            The Center for International Studies has a Facebook page to help students studying abroad work together for their leasing options, more information can be found at:

http://www.stcloudstate.edu/educationabroad/orientation/housing.asp

You can look for places to lease or to sublease your room while abroad. In addition, there is on-campus housing available; you can contact Residential Life at 320-308-2166 or online at:

http://www.stcloudstate.edu/reslife

Where do I find more information about the courses offered abroad?

Courses, if the information is readily available online, would be listed by first clicking on Programs on the left-hand side of the site, and then Semester or Short Term programs  http://www.stcloudstate.edu/educationabroad

The programs are listed and you can click on them individually to find out more information.

The first page that the links take you to in semester programs an overview page that goes over the program. You will see links on the left of the page that can be clicked on for more information about applying or “Extras” that can include information from faculty and links to outside of the SCSU site. Course information is found by expanding the “Academic Program” link under the main section of the page.

For summer and short term programs, the brochure links on the left will take you directly to our brochure for that program, which lists the courses offered in the first column on the second page.

For programs that have no SCSU faculty, you can browse the hosting university's website. We include the foreign University’s page under the "Academic Program" heading, and with a little searching you should be able to find some information about courses offered or contact information for departments. As each foreign university's site is different, you can come into the office if you need help navigating.

More specifically, my advisor would like a copy of the course syllabus for my program, how do I get one?

            If it is a program led by SCSU faculty, contact the faculty member for the course and request a syllabus. If it is a program with no SCSU faculty, research the hosting University’s website to find the appropriate foreign faculty or department to email. The hosting University’s website is available under the “Academic Program” heading in individual semester programs.

It says I must be a sophomore to study abroad on the program I am interested in. What makes a student sophomore standing?

            A student is of sophomore standing if they fall in the range of 31-60 completed credits (including approved transfer credits).

What programs can first year students go on?

            Currently, first year students can study abroad their second semester at Saint Cloud State University in either South Africa on the First Year Experience program or in Alnwick, England on the semester program.

When will I know if I have been accepted to study abroad?

            Once your application is complete (all of the required materials have been turned in to us), your application will be reviewed by the Education Abroad Office and an interview may be required. After the review process a letter of acceptance, conditional acceptance, or denial will be sent via e-mail.

Who should I put down as a reference?

            Put down a member of the school or community that knows you well. In some cases, this may be a high school teacher or a professor you have had several classes with. It can also be a spiritual or religious contact or a long-time family friend. Anyone who you feel knows you well and is willing to give a reference. Do not put family members.

I recently applied as a transfer student to SCSU. Can I apply to Study Abroad my first semester?

Yes, depending on the program. Please contact our office for more information.

I am an SCSU student and I want to do a Non-SCSU program. How do I start?

            The Center for International Studies here at SCSU can definitely help you get started with researching and applying for a Non-SCSU study abroad program. We are here to make sure that the credits will transfer back and that you will receive financial aid and maintain your SCSU standing as a student. You can stop by during office hours (8:00am-4:30pm and 7:30am-4:00pm in the summer) and a Peer Advisor can show you our collection of resources and answer any questions you have.

            Once you know what program you would like to study on, you need speak with the Education Abroad Coordinator to ascertain if it is accredited. If it is an accredited program, you then apply and once accepted you then fill out a Non-SCSU Application Packet (available in the office or to be mailed on request). Once you have completed the Non-SCSU application packet you need to schedule an appointment to meet with the coordinator and discuss your program and submit your application.

When will I know if I will receive a scholarship?

            The scholarships submitted to the Center for International Studies are reviewed by a Scholarship Committee. All of the members read and discuss all of the applications for a scholarship and come to a decision on whom to award. After the decision is made, letters will be sent via the post or e-mail to all of the applicants notifying them of their award or denial.

Now that I’ve applied, what do I do?

            You will receive a confirmation email stating that we received your application and indicating any missing paperwork that we still need to receive from you. Once your application is complete it will be reviewed by the Education Abroad Program Manager and notification of acceptance, conditional acceptance, or denial will be sent out via e-mail.

When you apply you should ask when the Pre-departure Orientation is for your program and mark it on your calendar. Pre-departure Orientation is mandatory and it is the next big step after applying.

If you have not yet applied for your passport, you should do so at the soonest possible date as passports take a long time to be processed and sent.

When will my invoice or payment notification come?

            The Center for International Studies does not send out an invoice, as the program fee is added directly to the student’s account maintained with the business office.

How do I pay my bill?

            You pay your bill with Business Services, as with a regular semester at Saint Cloud State University. Their phone number is 320-308-4003, and their webpage is:

            http://www.stcloudstate.edu/businessservices/

Where can I find information on SCSU Health Insurance for abroad?

            Information on the student health insurance that Saint Cloud State University offers is available in our office, via postal or electronic mail, and online at:

www.uhcsr.com

Information regarding the ISIC Premium insurance may be found at Here.

When will financial aid be notified that I am studying abroad?

For Fall and Spring semester, the Study Abroad Office notifies Financial Aid that a student is studying abroad right around Pre-Departure Orientation.

SCSU’s Office of Scholarships and Financial Aid processes summer aid separately from academic year (fall, spring) aid. Students wishing to apply for summer aid should submit a summer aid application. These applications are available on the financial aid website the middle of March. The student will then receive a summer award letter. Summer aid eligibility is based on FAFSA results from the previous academic year.

 

Parents

Where do I find information on power of attorney?

            We have sample power of attorney forms available in the office.

My child is traveling abroad. Is there anything I should do or know? Presents?

            You should keep an eye on your mailbox for helpful messages sent from the Center for International Studies regarding events like Pre-departure Orientation and issues such as culture shock in returning students. While presents are not expected, reminders of home can be welcomed by students while abroad. Ask your son or daughter what they miss most or make a care package featuring favored items that can not be purchased as easily abroad.

 

Faculty and Advisors

I am SCSU faculty, how can I lead a study abroad program or participate in one as a faculty director?

            You should contact Nichole Pazdernik by calling the office at 320-308-4224.

Where do I get the Academic Approval Form?

            Your advisee receives the Academic Approval Form as a part of their application packet. They should bring it with to an appointment with you where you will discuss the courses they would like to take and how you will apply them to the major or their studies.

 

Alumni

I studied abroad in Alnwick and will be visiting there soon. I would like to stay in the castle. Who should I contact?

            You should contact the current Resident Coordinator, Wade Sherman, at wtsherman@stcloudstate.edu The cost to stay overnight at the castle is 18 BPS per person per night and 9 BPS per person for food.

I am trying to get in contact with the people I studied abroad with. How can CIS help?

            We have a section of our website devoted to our study abroad alumni that is located at: http://www.stcloudstate.edu/educationabroad/former/default.asp

Can I still study abroad after I graduate?

            You can definitely still study abroad after you graduate. Our short-term study abroad programs are open to members of the community in addition to students. However, financial aid is usually limited to students working towards a degree so that would be something to plan for.

 

Non-SCSU Students and Universities

What study abroad programs are NOT available to Non-SCSU students?

            Unfortunately, some of our agreements with foreign universities are exchange-based and only available to Saint Cloud State University students. These include our programs Japan, China, and Korea.

I am staff at another University, and your SCSU student is studying abroad through one of my programs. How do I fill out the consortium agreement?

            If the student has already picked their classes, include a copy of their registration and list their credit hours. If they will not pick their classes until they are studying abroad, sign the agreement and make a copy. Send us the copy with the message “Classes to be determined,” and the number of credits our student must take (12-15, etc). Keep the original and send us the update when the course information comes in.

 

Alnwick

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