St. Cloud State University

Student Organization : Manual

Atwood Memorial Center Space Use Policies

IV. Charges For Use Of Facilities

1. Fees will be charged for the use of the rooms according to the current schedule, determined by the Atwood Memorial Center director with advice from the Atwood Center Council.
2. Recognized student organizations (I.A) will not be charged rental for events that they sponsor. When cosponsoring an event, they need to complete a Student Organization Request for Fee Reduction. Cosponsorship of events that are consistent with the organization's mission will not be charged rental. Cosponsorship of events that are fundraisers for the organization will not be charged rental if the group will receive compensation equal to or higher than what the nonstudent group would have been charged otherwise. Atwood will not tolerate use of an organization's name as a cosponsor to avoid payment of rental. Organization representatives are expected to organize and work at events they cosponsor.
3. University groups listed in (I.B) will not be charged rental for departmental meetings. Fees will be waived for the following programs held for the campus community:
   1. Cooperative meetings between SCSU and outside organizations: meetings directly related to university business including, but not limited to, campus/community advisory committees, and joint ventures of SCSU departments and business or civic organizations.
   2. MnSCU events will be charged the nonprofit rate less 10 percent unless either of the following applies:
      1. Reservation is made for the MnSCU Board Office.
      2. Reservation is for the MnSCU service unit at SCSU.
      3. An SCSU department is initiating and sponsoring an event that is open to other MnSCU campuses.
   3. Job and internship fairs-programs designed to secure internships or post-graduation employment for SCSU students.
   4. Recruitment programs-university-sponsored events whose primary purpose is attracting potential students to the campus or programs that can be reasonably construed as having such an effect.
   5. Armed forces recruiting.
   Campus groups not listed above will be charged 90 percent of the nonprofit rental for events that are:
   1. Cosponsored with a non-campus group.
   2. Programs offered to the public or off-campus client groups.
   Events and programs for which fees are charged to the participants or that receive funding from additional sources can expect to pay for space consistent with the current fee schedule. Consideration will be given to those programs for which these monies are used strictly to offset costs. In these instances, a reduction or waiving of fees may be authorized by the Conferencing and Scheduling Office director. Rental for events that are not clearly defined by this policy will be determined by the Conferencing and Scheduling Office director based on list of exceptions that are approved by the Atwood Center Council.
4. Groups outside the university community as listed in (I.C) will be charged rental for space used in the building even though some members of a group may be on the faculty or staff.
5. Groups outside the university community as listed in (I.C) will receive a 10 percent rental discount for space used in the building if the group is cosponsored by any academic or administrative department. The act of cosponsorship is defined as the active participation and support of the event. The following two procedures will be necessary for cosponsorship: (1) The department chair must approve the cosponsorship, and (2) the cosponsoring department must designate a campus contact to work with the scheduling office and be present at the entire event. If this policy is violated, 100 percent rental will be charged.
6. If major changes in the Ballroom or Voyageurs setups are requested, labor charges will be made to the sponsoring group.
7. Rental charges for space do not include charges for student managers (hired during hours the building is not normally in use) and technical help that is requred. All organizations listed in Section I will be charged for technical assistance as requested or required.

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