St. Cloud State University

Fraternity & Sorority Community Planning Retreat Spring 2008

IFC/PHC New Executive Officer Orientation & Annual Reteat

Saturday: January 20th, 2007 9:00am - 4:40pm

Atwood Memorial Union - Voyaguers North Room

TEAM Charter

• 1. Team members agree to hold themselves accountable for keeping the agreements.
• 2. Team Members agree to hold one another accountable for keeping the agreements.
• 3. The Team agrees to use regular feedback to keep themselves and others accountable.
• 4. Team members work together to help one another fulfill the accountability agreements.

Purpose

The SCSU Fraternity & Sorority Community is a comprehensive learning community that intentionally integrates academic learning; personal development through Leadership, Academic engagement and success; Service & Philanthropic activities; diverse community experiences and Character & Values development.

Mission

“To host a community of learning to explore and develop leadership; academic engagement and success; global community involvement through service and philanthropy; one's character and values in relation to others, ones fraternity/sorority, and ones communities; to engage in lifelong bond development;, as well as, the practice of fellowship through principles encompassed in our rituals.”

Vision and Purpose of Governing Councils

• Develop a strong academic community through F/S community wide programming and resource sharing each semester
• Display a strong public image for the SCSU F/S Community, both inside and outside the greater SCSU community, in alignment with the
• strong values and activities of its members
• Provide a unified voice and direction emphasizing cooperation amongst F/S and collaborative efforts with the university;
• Provide leadership training and member education opportunities for the members of fraternities and sororities, including conferences, retreats, workshops, and other resources
• Facilitate the growth of the community and recruitment of new members by providing recruitment opportunities and training and support for our members
• Hold our community accountable to itself by using fair and consistent judicial processes when necessary, establishing rules in the best interest of all, and maintaining support and legitimacy for IFC and PHC.
• Encourage high achievement amongst chapters through implementation of a well supported and completed Chapter of Excellence program each year.
• Develop into a leading campus organization that has campus-wide programming and impact and establishes
• positive relationships with the university and other major student organizations and constituencies
• Develop and maintain a high level of operations with regard to the organization and  the members of out IFC and PHC.
• Strive for high achievement as governing councils by participating in the Mid-American Greek Council Association conference and awards submissions each year.
• Strive for continuous improvement by examining the goals, progress, and vision of the respective councils each semester in order to maintain alignment with the needs and values of members and the greater mission of these councils as a whole.
• And let it be further resolved, that all the past, present, and future officers, chairs, and members of councils are committed to fulfilling the mission of their councils and a vision of excellence for the upcoming years.

Strengths:

• Good Communication about Events
• Willing and Motivated
• Resources and Connections to Campus
• Small Size in the context to start to build/Create a Close Community Drive to Better Our Community Loyalties  

Weaknesses:

• Not Utilizing Connections
• Stuck in "Tradition"
• Lack of Purpose Greek Community
• Lacks Faith in Us
• Not Positively Promoting Ourselves
• Not Providing Resources to Help Educate Our Community
• Beating Each Other Up ("warring tribes")
• Lack of Community
• Small Size - Negative Population growth
• Academics - Lack of Balance & Prioritizing

Opportunities:

• School Support of Us is Strong and Ready of Us to Make an Impact
• Move our Greek System Forward to be a Greek Community
• Prove Ourselves to Greek Community
• Grades and Academic success improvement

Threats:

• Bad News/Publicity
• Allowing Ourselves to Fall Back
• Ever Mindful of How the Community See Us
• Grades

Strategic Planning
The set of managerial decisions
and actions that determines
the long-run performance
of the Fraternity & Sorority Community

Why Strategic Management/Planning Is Important
1. It forms the basis of the decision-making
process.
2. It results in higher organizational
performance.
3. It requires that Leadership examine and
adapt to changes.
4. It coordinates diverse organizational units,
helping them focus on organizational
goals.

Why SWOT Analysis Is Important

SWOT Analysis is an important planning
tool that helps an institution identify, in
a systematic and organized way, its
internal strengths and helps it match
those strengths with the best
opportunities in the environment.

SO Strategies: Use strengths to take advantage of opportunities

WO Strategies: Overcome weaknesses to take advantage of opportunities

ST Strategies: Use strengths to avoid threats

WT Strategies: Minimize weaknesses and avoid threats

Strategies:

• Stronger Accountability of the Councils Leadership

Tactics:

1. Leadership Positions Accountabilty contracts