St. Cloud State University

Responsibilities and Expectations of Club Advisors

• Be aware of the purpose and activities of the organization through attendance at organization meetings or through frequent consultation with student leaders.

• Act as a source of general information regarding college policies and procedures and red tape.  Red tape includes Requests for Payment, Vehicle Requests, writing the constitution, Facilities Use Requests, etc.

• Encourage club members to assume responsibility for their actions and for the effectiveness of the program.

• Guide, while at the same time allow freedom for members to plan and coordinate their own activities or programs.

• Provide special technical knowledge or information relevant to the club, as needed.

• Oversee financial transactions of the club.

• Be familiar with club’s history.

• Provide continuity.

• Assist in determining realistic goals.

• When securing funds from the club account, the advisor should sign the Request for Payment authorizing expenditure.

• Act as a contact person for students who are interested in the club.

• Be present at club functions as requested and/or as required per college policy (i.e. after hours events, sports club practices, etc.)