Denise M. McGuire Student Research Award

Frequently Asked Questions

  1. I have two exceptional research students whom I want to recommend for an award this spring.  They will be working together on the same project.  Can they each write their own proposal or must they submit it as a single proposal with both of their names on it? 

    In the past, students collaborating on the same project submitted one proposal, and if the proposal received a monetary award, they split it. However, I would venture that if there is more than one possible goal to the project—or even if there isn’t—each could write and submit a separate proposal. The quality of each proposal is judged separately.

  2. If it is a single proposal, then should I write only a single sponsor document?

    Please write a sponsor document for each individual student.

  3.  Is the award money to cover research materials and thus they should include a budget?  Or is it a monetary award for the student to keep?  The reason I ask is because the students need to file W-4 and I-9 forms making it appear as a monetary award for the student.

    Each fall, the committee determines whether any money will be alotted for supplies and materials when the awards are made in the spring. In 2007 and 2008, all monies were awarded to students. Amounts awarded to students are paid through the university’s student payroll, and students are paid as “research assistants.” So taxes, FICA, etc. will be withheld. The money is theirs to keep.

  4. Greetings. I am looking at submitting for the Denise Award, but since I already work on campus (currently in the Mathematics Department tutoring and leading a supplemental instruction class) I should not need to submit the W-4 and the I-9 to you. Is this correct?

    Yes, that is correct. If you are already employed on campus, these forms are already on file in the university payroll system and you do not need to re-submit them for the Denise Award.

  5. For this award is there any particular style you would like the proposal to be in?

    There's a sample proposal on the Web site and also a list of items the judges look for and rate. Be sure to explain very clearly what you propose to do and how, using language that is understandable to a general science audience. This is because the committee that judges the proposals includes one member from each department in the College of Science and Engineering, so we have Aviation, Nursing Science, Statistics, etc. They are all professors, but experts in their individual fields only. In fact, since committee members are not allowed to judge any proposals submitted by their own department's students, the people who judge your proposal will not include an expert in your field!

  6. I was wondering if it would be possible to present in the 2009 colloquium if we apply this semester (2008). It is looking like there may be an issue getting a piece of equipment fully working before the colloquium this year but should be before the end of the semester. Plus there would be a lot more information that we would be able to present in the following year.

    The requirement to present at this year's colloquium is firm; however, please know that the committee expects to see a "work in progress," not a completed project. In fact, it has been said in committee that even a "review of the literature" -- in other words, a presentation on the background reading and research you've done to even propose the project -- is sufficient for the colloquium presentation.
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