Center for Continuing Studies - Innovative Leadership for Lifelong Learning

Center for Continuing Studies - Innovative Leadership for Lifelong Learning - St. Cloud State University

Minnesota Municipal Clerks Institute (MMCI)

Customized Education Offerings

MCFOA - Minnesota Clerks & Finance Officers Association




May 2 - 6, 2016


Crowne Plaza Minneapolis West

Plymouth, Minnesota


IIMC Approved Seal 

Sponsored by the: 

  • Minnesota Clerks & Finance Officers Association (MCFOA) 

  • League of Minnesota Cities (LMC) 

  • The Center for Continuing Studies at St. Cloud State University


The Minnesota Clerks and Finance Officers Association (MCFOA) and St. Cloud State University’s Center for Continuing Studies invite you to participate in the Minnesota Municipal Clerks Institute (MMCI or Institute). The MMCI is a three-year continuing education program leading to professional accreditation.

Each year the Institute consists of a required five day, 40 hour curriculum, for a total of 120 hours of programming over the three year period. Once participants have completed the mandatory 120 hour curriculum, they become graduates of the Institute.

Institute courses and topics increase in difficulty as participants move from years one through three. New students always begin in Year One, and should expect more of an introductory experience. Year Three participants can expect quite a challenge, and should allow time for the completion of evening assignments.

This is an exceptional and internationally accredited program, for which SCSU is the only authorized provider in Minnesota. The International Institute of Municipal Clerks (IIMC) has set forth the guidelines and accredits the Institute. Clerks successfully completing the three year certification program are awarded 60 educational points (for 120 hours of programming) toward the designation of Certified Municipal Clerk (CMC) by the IIMC. Participants must apply to IIMC to receive this designation. (In addition to educational points, 50 experience points are also required to receive the CMC.) MMCI graduates can also apply to MCFOA for MN Municipal Clerk Certification (MCMC) .



Following IIMC professional development guidelines, the MMCI offers top-notch courses that are directly applicable to work in the field. Planned by a committee of accredited and experienced professionals, the program emphasizes professional development in the areas of public administration, social and interpersonal skills, and special topics central to emerging issues in the field. Specifically, Institute coursework focuses on the development of administrative knowledge, critical thinking skills, financial management, leadership abilities, social and interpersonal skills, and technical skills. Participants learn to view problems from multiple perspectives and to refine their problem solving techniques. Courses combine lecture, discussion, and hands-on training, and are taught by experts in the field with a focus on practical, how-to education.


Utilizing accredited and experienced professionals allows the Institute to recognize the critical role of the municipal clerk in serving both large and small cities. No matter what size city, clerks are constantly learning how to adapt resources to meet greater demands. The Institute provides a valuable opportunity to help cities extend those resources. Not only do attendees learn more about elements of municipal government operation, they receive in-depth information about resources available to cities. Participants learn what questions to ask and who to ask.


The MMCI provides an invaluable networking opportunity for discussion and idea sharing among clerks from throughout Minnesota (again, from municipalities of all sizes), thereby helping participants to build a network for problem solving that continues long after the formal sessions end. Building this resource network is an efficient and cost-effective way to help clerks with their professional growth.


This training program strives to enhance the quality, professional competence and performance of municipal clerks in the state of Minnesota. The intent of training is to improve local governance and thus improve service to the local citizen.


The Institute delivers the following outcomes:

•             Participants will be well-versed in the theory and practice of their profession and learn how to keep abreast of new laws or changes affecting the profession.

•             Participants will be able to apply what they have learned to their jobs.

•             Participants will be able to gain insight into their profession through contact with instructors and through a network of experienced municipal clerks.

•             Participants will be able to attain their CMC certification within three years if they have also obtained the IIMC required experience points.



Course training methods include a combination of lecture and interactive exercises that engage the participants and demonstrate their level of understanding for the course content. Specific pedagogy includes: use of lecture format; frequent use of case studies and scenario-based methods to encourage development of communication skills and problem solving abilities; and role playing and group presentations. Institute courses are taught by experts in the field with a focus on practical, how-to education.



ALL CURRICULUM HOURS ARE MANDATORY, AND REGISTRANTS WHO DO NOT COMPLETE THE REQUIRED CURRICULUM WILL NOT BE ALLOWED TO ADVANCE TO THE NEXT LEVEL TOWARDS GRADUATION. There is a strict adherence to punctuality in each session and no cell phone calls or texting are allowed in the classroom. Attendance will be tracked. In rare instances related to emergencies, excused absences are allowed if approved by the Institute Director. These excused absences will require a “makeup assignment” that is provided by the Institute Director (who will collaborate with the instructor prior to the end of the programming).  PARTICIPANTS WHO FAIL TO COMPLY WITH ATTENDANCE AND PUNCTUALITY REQUIREMENTS WILL NOT RECEIVE A CERTIFICATE OF COMPLETION. 



Through hands-on exercises and mandatory session-specific tests, participants assess their understanding of Institute concepts. Completing multiple-choice tests after each session allows participants to ensure they have mastered course materials. Tests are reviewed by MCFOA Education Committee members to ensure all participants have met the requirements. These tests also assure that attendees obtain the tools they need to immediately apply Institute concepts to their jobs.



The Institute offers 4.0 Continuing Education Units (CEUs). One CEU is defined as 10 contact hours of participation in an organized continuing education experience under responsible sponsorship, capable direction, and qualified instruction.



The Institute fee for MCFOA members is $410 if postmarked by April 8, 2016 and $430 after April 8, 2016. The non-MCFOA member fee is $450 if postmarked by April 8, 2016 and $470 after April 8. This fee includes instruction, course materials, four lunches, refreshment breaks, a Meet and Greet on Monday, and a Thursday evening Banquet. Banquet guest tickets are $30. Refund of the registration fee, minus a $30 processing fee, will be granted to written cancellations received by April 8, 2016. The University reserves the right to cancel the Institute, if necessary.



The Minnesota Clerks and Finance Officers Association, (MCFOA), is a membership organization open to the Municipal Clerks and Finance Officers of the 855 Minnesota cities. Members are eligible to apply to MCFOA for an MMCI scholarship. You must be a paid member to apply. For more information, please visit:

If you are applying for a scholarship please register after you receive notification from the MCFOA of their decision. You will be able to complete your registration prior to the April 8, 2016 early registration deadline.  The Institute will still have space for you.



A block of sleeping rooms has been reserved at the Crowne Plaza Minneapolis West, 3131 Campus Drive, Plymouth, MN 55441. You can access their web site at or call the hotel directly at 763-559-6600 and mention that you are attending the Minnesota Municipal Clerks Institute (MMCI) to receive the special room rate of $105 per night plus tax. Reservations are guaranteed until April 8, 2016. After this date, reservations will be handled on a first-come, first-served basis at the hotel or neighboring lodging property.



Free parking is available at the Crowne Plaza Minneapolis West.



To ensure full participation in this workshop, please inform us about any dietary requirements or disability accommodations that should be addressed prior to your arrival.


New Conference Brochure To Be Posted Soon! (PDF)


ONLINE REGISTRATION (With MCFOA membership) - Credit card payment*

ONLINE REGISTRATION (Without MCFOA membership) - Credit card payment*

* For Windows 8 users, please be aware there are two versions of Internet Explorer on your device - Metro and Desktop. To use our registration site, you must use the Desktop version of Internet Explorer, and not the Metro version. To start the Desktop version, click on or touch the Desktop tile on the Start screen. Then you will see the Internet Explorer icon in the task bar. This is the Desktop version which should be used for registration. If you are in Internet Explorer and the URL address is at the bottom of the screen, you are in the Metro version, should close it and open the desktop version following the instructions above.


New Registration Form To Be Posted Soon! (PDF) - check or purchase order



The purpose of the Institute Committee is to review the Minnesota Municipal Clerks Institute evaluations and curriculum and to advise the Institute Director regarding content of future Institute programs. This Committee is established in the Constitution.

Margaret Webb, Greenfield (Co-Chair)

Jen Ames, Hitterdal (Co-Chair)

Lisa Acker, Red Wing

Gina Ellingson, Henning

Sabrina Hegg, Akeley

Sue Iverson, Arden Hills

Debra Mangen, Edina

Lonnie Neuner, Lake Park

Marita Rhude, Barrett

Laurie Schell, Barnesville

Diane Tiegs, Orono

Krista Weigel, Kasson

Jennifer Janasie, St. Cloud State (Ex-Officio)

Terri Boese, Dassel (Ex-Officio)



For registration questions, please contact:

Charlotte Kastanek

For program questions, please contact:

Jennifer Janasie



St. Cloud State University values diversity of all kinds, including but not limited to race, religion and ethnicity.

TTY: 1-800-627-3529 SCSU is an affirmative action/equal opportunity educator and employer.

This material can be made available in an alternative format. Contact the department/agency listed above.

St. Cloud State University is a member of Minnesota State Colleges & Universities.


Untitled Document