Two girls sitting in a plastic tub


Authorized to Pick Up Children

Parents must pick up their own children.  In certain instances, they ask others to pick up their children. 

Authorized person

The parent will notify the Center when an individual they have designated as authorized on their registration form will be picking up their child.  Children are only released to authorized persons.  If a parent tells staff that someone else will be picking up their child staff must check to be sure that person is identified as authorized on the registration form.  If they are not, staff must ask the parent to write in their name.  Authorization is not done over the telephone.
When an authorized person comes to pick up a child, staff should:

  1. Ask the name of the person attempting to pick up the child.
  2. Ask to see a photo I.D. to verify their identity.  Staff members must I.D. any person he or she does not know.  This includes parents.
  3. Check child’s file in the office to see if that person is listed as authorized.
  4. Release the child only after verifying the person’s identity and with parent/guardian authorization.

Unauthorized person

If the person attempting to pick up the child is not listed or is listed as unauthorized, staff should call SCSU law enforcement immediately by dialing 9-911.  Tell the unauthorized person that the Center cannot release children to anyone other than those listed as authorized, and that they are not listed.

Incapacitated person

If a parent or authorized person who is obviously incapacitated attempts to pick up a child, the following common sense procedures should be followed.  Staff should:

  1. Tell them he or she would prefer they not drive; his or her concern is for the family.
  2. Offer to call them a cab or a friend to drive them.
  3. Call the St. Cloud Police if they leave with the child.

Release of Children

Parents must designate at least two (2) individuals who are authorized to pick up their child in emergency situations. These two must be other than the parents. Only those persons authorized by the parent on the Authorization to Pick- Up form may sign-out, pick up, or visit a child. Parents must notify the center when persons other than themselves will be picking up and visiting children so we are prepared. Photo I.D. will be requested.

Verbal permission will be accepted over the phone ONLY if that person is already authorized. If the parent or authorized adults are unavailable or cannot be reached by 30 minutes after closing time, the center will contact the Child Protective Services to take custody of the child.

If you request that we deny access of any person to a child, or deny release of a child to a particular person, you must provide us with the court documents validating that request, and stipulating what law enforcement shall do in such an event. In families where parents are separated or divorced the custodial parent must have on file at the Center a copy of the legal documents stipulating custody and/or visitation, such as a Minnesota Voluntary Recognition of Parentage. Both front and back need to be copied. Consistent with Minnesota state law [MN Statute 257.541], sole custody of children born to parents who were not married to each other at the time of the child’s birth resides with the mother. Only a parent with custody may pick up a child, and only a parent with custody may designate and authorize someone else to pick up a child.

Charge for Picking-Up Late Children

The center closes at 5:30 p.m. during fall and spring semesters and 5:00 p.m. summer. We expect children to be picked up by those times. Two things happen when you are late picking-up your child. First, your child becomes anxious about why you are late. Second, staff (who have lives outside of the center) are detained past their scheduled time and are late for their evening commitments. If children are picked up after 5:40 p.m. (or 5:10 p.m. summer) according to Center clock, a $50.00 late fee will be applied per child. After 5:50 p.m. (or 5:20 p.m. summer) according to Center clock, an additional $100.00 will be applied per child. At this time Child Protection will be notified to take custody of the children.


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