[Payroll] Student Payroll Check Distribution Policy

Definition: Student payroll pay period dates and paycheck dates coincide with the State of Minnesota payroll schedule. Pay periods are bi-weekly, ending on Tuesday. Payday occurs ten days later on Friday. This schedule may be adjusted for holidays.

Student paychecks are distributed by “routing i.d.,” which is a code that identifies each department for student payroll processing purposes.

Policy: Student payroll checks are distributed to departments. Business Services does not distribute individual checks directly to students.

The person picking up the student paychecks for their department must know the appropriate routing i.d. code.

Payroll checks will not be distributed before payday.

Procedure: Student payroll checks are available on payday from 8:00 a.m. to 9:00 a.m. in 122 Administrative Services. An employee from the department should request the paychecks for their department by identifying the routing i.d. code and will be required to sign for the checks.

The department is responsible for distributing paychecks to the individual students. The department should have the student employee sign for receipt of their check on the paycheck list provided by Business Services. Departments are expected to take reasonable precautions to keep student payroll checks in a secure location to prevent loss or theft.

Student employees are encouraged to participate in direct deposit; Student Direct Deposit signup information.