[Accounting] Accounting on the Web
The Minnesota State System Office has developed an accounting module on the web. One of its functions is the ability to view cost center balances and transactions online for certain department users. Anyone listed as responsible person on a cost center will automatically be given viewing rights. The responsible person listed on a cost center can notify SCSU Business Services to authorize viewing rights to their cost center for any number of SCSU employees.
You will need to utilize your StarID to access this system while on campus. You will not be able to access this link from off campus.
What is StarID?
StarID is a username and password that will be used across the Minnesota State Colleges and Universities (Minnesota State) system to access central information technology systems and services. As more and more Minnesota State IT systems are modified to use the StarID, the future use of StarID will reduce the number of usernames and passwords that students and employees will need to remember.
Activating your StarID
- Go to http://starid.mnscu.edu and follow the instructions after clicking on the “Activate StarID” link
Check the version of your Web Browser: You must be on either Internet Explorer version 7 or Firefox version 3 (or higher) for this application to work correctly.
Follow this link to the Accounting Department User Documentation and Training Materials. Begin by reviewing the videos in the section labeled Training. This will give you an overview of logging in along with navigation tips and tricks unique to this web application.
As explained in the “Logging In” video, you must choose “St. Cloud State University” on the drop-down menu box when you attempt to sign in. Once logged in, your accounting module Home Page also has the same link to the Accounting Documentation and Training Materials. The section labeled Documentation has a table of contents link featuring detailed explanations of all available menu choices. You should study the information on these links thoroughly before attempting to use the screens. You can access the Documentation section through the links on your accounting module Home Page, or follow these direct links:
Department User Queries
The online queries provide up-to-date information on account balances, open commitments, and transaction details needed to review a cost center. The Minnesota State System Office has stated that their intent in designing the web accounting application was that a hard copy report would not necessarily be needed. Some users prefer to view their balances and transactions online, or perhaps utilize the download in Microsoft Excel function when performing a more detailed analysis of individual transactions. However, accounting reports of this same information are available and can be run for viewing or printing. The Minnesota State System Office has written documentation on both Report Search & Create and Report Status.
Sample views of all web screens and tremendous detail can be found at the Minnesota State System Office links referenced above. Most of the information above and report parameter examples can be found in this web accounting summary document.