Refunds
Dates and percentages listed below are for complete withdrawal from the University. There are no refunds on partial withdrawals after the free add/drop period.
Complete withdrawal from Fall and Spring Semesters
For students who drop all courses for fall or spring semester, refunds are according to the following schedule:
Spring 2008 |
Fall 2008 |
Spring 2009 |
|
|---|---|---|---|
| 100% refund | Jan. 16 - 23, 2008 |
Aug. 25 - Sept. 1, 2008 |
Jan. 12 - 19, 2009 |
| 75% refund | Jan. 24, - 30, 2008 |
Sept. 2 - 8, 2008 |
Jan. 20 - 26, 2009 |
| 50% refund | Jan. 31 - Feb. 6, 2008 |
Sept. 9 - 15, 2008 |
Jan. 27 - Feb. 2, 2009 |
| 25% refund | Feb. 7 - 13, 2008 |
Sept. 16 - 22, 2008 |
Feb. 3 - 9, 2009 |
| No refund after | Feb. 13, 2008 |
Sept. 22, 2008 |
Feb. 9, 2009 |
Complete withdrawal from Summer Sessions and Intersession
Summer is considered one term. For students who drop all courses for the entire term (intersession, first summer session and second summer session) refunds are according to the following schedule:
Intersession |
First Session |
Second Session |
|
| 100% refund | May 20, 2008 |
June 11, 2008 |
July 16, 2008 |
| 100% refund with a W | June 12 -16, 2008 |
July 17 - 21, 2008 |
|
| 50% refund | June 17 - 23, 2008 |
July 22 - 28, 2008 |
|
| No refund after | May 20, 2008 |
June 23, 2008 |
July 28, 2008 |
For more information:
Withdrawals and Return of financial aid funds
Return of Title IV Federal Financial Aid
If a student is eligible for federal financial aid (Title IV) and he/she withdraws from school during a period of enrollment, he/she is entitled to aid based on the percentage of the period of enrollment he/she attended. When a student withdraws, the school is required to determine the amount of the federal financial aid the student has earned. If a student has been disbursed unearned aid, he/she must repay it. If a student has earned aid which has not been disbursed, he/she is eligible to receive those funds as a post-withdrawal disbursement. If any funds are remaining after the return of Title IV aid, they will be used for repayment obligations for St. Cloud State University funds, State funds, and other private sources. If an unpaid balance exists, all aid sources will be repaid before any funds are returned to you.
Return of Non Title IV Federal Financial Aid
Refunds of Institutional funds less any federal Title IV aid funds are subject to be returned to State and Local aid programs which require a return of funds. The funds are returned according to the ratio of the aid program award to the total Non-Title IV Aid package.
Policy
Student accounts will be reviewed on a bi-weekly basis to determine if any are in withdrawal status. The University will return ineligible federal financial aid to the originator within three days of the review and determination.
Procedure
Total Withdrawals:
Student accounts will be queried for withdrawals every two weeks. Students in withdrawal status will have their aid reviewed to determine their entitlement amount of the federal financial aid. Students who have been disbursed unearned aid will be sent a billing and letter explaining they are required to repay it. If the student is unable to repay immediately, the University is obligated to return the funds to the originator, and collect reimbursement from the student. The University is allowed to establish a repayment plan with the student, not to exceed two years.
Non-attendance:
At the end of each term, student grade records will be queried for students who received all failing grades or no grades (incompletes) for the term. This list will be reviewed to determine whether any of the students received federal financial aid for the term. If a student earned all failing or all incomplete grades and received federal financial aid, the student’s instructors will be contacted to determine the dates of class attendance. If the student did not attend beyond the 60% completion date, the attendance dates will be used to determine the percent of eligibility. Students who have been disbursed unearned aid will be sent a billing and letter explaining they are required to repay it. If the student is unable to repay immediately, the University is obligated to return the funds to the originator, and collect reimbursement from the student. The University is allowed to establish a repayment plan with the student, not to exceed two years.
