St. Cloud State University

Reservations

Room Reservation Request Form

Weekly Request

(available for on-campus groups only)

If the reservation request is within the next 2 working days please submit your request below and follow up via a phone call to Lisa Johnson at (320) 308-2074.

Will your group be meeting during any of the following:

Fall Semester:

Fall Break (Thurs - Sun) Wed. short hours yes no
Labor Day (Mon - no classes) yes no
Veteran's Day (Mon - no classes) yes no
Thanksgiving Break (Thurs - Sun) Wed. short hours yes no
Final Exams yes no
Winter Break yes no

Spring Semester:

Martin Luther King Day (Mon - no classes) yes no
President's Day (Mon - classes in session) yes no
Spring Break yes no
Easter Sunday yes no
Faculty Duty Day (Friday - no classes) yes no
Final Exams yes no
Intersession yes no

 

Person requesting the room
Email address
(enter only 1 address)
Cell Phone
Alternate Phone
Position held in your organization
SCSU recognized organization or department name

Organization or department on-campus mailing address
Any off campus participants? No Yes
If yes, approximately how many?

 

Event name/description
(Will show on room cards, building event schedule and Virtual EMS.)
Total attending
Date of Initial Meeting
Date of Final Meeting
Day of Week

Event Time

Event begins at am pm

Event ends at am pm

(Important: Give actual event time only or when your actual meeting time is scheduled for - you can add set-up or take-down time below)

NO SHOW POLICY:  Non-use of reserved facilities or groups failing to cancel a reservation will affect a group's ability to make future reservations and will result in a $25.00 fee.  If you do not show up for your event within 30 minutes of the scheduled start time, it will be considered a no-show. 

Room(s) preferred (optional field - rooms will be assigned based on "best fit" unless a specific venue is required)

Does your meeting/event require the use of a smart room? yes no
Is this a fundraiser or is admission/ registration fee involved? yes no
Will you be playing any musical instruments? yes no

Room setting

Put check next to your preference. We will set Hollow Square unless otherwise noted below.

Hollow Square - large square of tables with seating outside.
U-Shape – tables in a U-shape with seating outside.
Row seating - just chairs in rows no tables.
Row seating/head table:
      1 head table 2 head tables Number of chairs at head table(s)
Classroom - 3 per six foot table, all facing one way.
Dining - 3 on each long side of a six foot table.
Rounds of: 4 5 6 7 8
Circle of chairs (no tables).
Clear room completely.
Existing set as is - (no preference).
Other - describe

List audio-visual equipment needed (see available AV equipment list)

Set up details or additional comments regarding set-up: 

Please remember that this is only a request. Wait for your confirmation which will be sent to the E-mail address provided. Please note that it may take up to 3 working days to receive your confirmation.

CATERING POLICY:  In accordance with the contract signed between St. Cloud State University and Sodexo, there will be no food and beverage in Atwood Memorial Center in reservable meeting rooms, lounges or on the adjacent malls, unless purchased through or prepared by Sodexo.  Food service arrangements can be made by contacting Catering at 320-308-4295.  The charge for not using Sodexo food service may result in a charge of up to $500.

 

Atwood Memorial Center
Phone: (320) 308-4636

Campus address
720 4th Avenue South
St. Cloud, MN 56301-4498
(320) 308-0121
St. Cloud State University is an affirmative action/equal opportunity educator and employer.
St. Cloud State University is a member of the Minnesota State Colleges and Universities system.
© 2013 St. Cloud State University