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St. Cloud State University

St. Cloud State University

Reservations

Room Reservation Request Form

Switch to: Requests from Off-Campus Groups | Weekly Requests (on-campus only)

On-Campus Organizations & Departments

If the reservation request is within the next 2 working days please submit your request below and follow up via a phone call to Lisa Johnson at (320) 308-2074.

IF THIS REQUEST IS FOR A WEEKLY MEETING, PLEASE CHOOSE THE "WEEKLY REQUEST" FORM OR IF YOU ARE AN OFF-CAMPUS GROUP, PLEASE CHOOSE THE "OFF-CAMPUS REQUEST"

Person requesting the room
Email address
(enter only 1 address)
Phone Number
Position held in your organization
SCSU recognized organization or department name

Organization or department on-campus mailing address
Any off campus participants? No Yes
If yes, approximately how many?

 

Event name/description
(Will show on room cards, building event schedule and Virtual EMS.)
Total attending
Date(s) Needed

Event Time

Event begins at am pm

Event ends at am pm

(Important: Give actual event time only or when your actual meeting time is scheduled for - you can add set-up or take-down time below)

Setup time (If needed)

Setup time am pm

Takedown time am pm
(Note: Do not figure in set-up or take-down time for Atwood. This is taken care of on Atwood's end. This is just for your own set-up or take-down time.)

Room(s) preferred

or
  or
 

Room setting

Put check next to your preference. We will set Hollow Square unless otherwise noted below.

Hollow Square - large square of tables with seating outside.
U-Shape – tables in a U-shape with seating outside.
Row seating - just chairs in rows no tables.
Row seating/head table:
      1 head table 2 head tables Number of chairs at head table(s)
Classroom - 3 per six foot table, all facing one way.
Dining - 3 on each long side of a six foot table.
Rounds of: 4 5 6 7 8
Circle of chairs (no tables).
Clear room completely.
Existing set as is - (no preference).
Other - describe

List audio-visual equipment needed (see available AV equipment list)

Set up details or additional comments regarding set-up: 

Technician

Technician needed: yes no

Technician charges are: $10.00/hour ($12.00 per hour for last minute requests) for University Departments and Organizations*. ALL TECH CHARGES CARRY A 2 HOUR MINIMUM CHARGE.

Please note that all events in Ritsche Auditorium require a tech. If you need to access the AV equipment in the Theater, Ballroom or Quarry booths, you will also need a tech.

If tech assistance is requested (a tech should be scheduled 1/2 hour prior to the start of the event):

Tech arrival time am pm

Tech ending time am pm

Please remember that this is only a request, we cannot guarantee these rooms. Wait for your confirmation which will be sent to the E-mail address provided. Please note that it may take up to 3 working days to receive your confirmation.