Atwood Memorial Center Promotional Space Procedures for Student Organizations and Campus Departments

Kiosk and table areas

Reservation Guidelines

St. Cloud State University student organizations and university departments may reserve a kiosk or table area up to one semester in advance. Each group or event is limited to having only five future dates scheduled per semester. (In other words, if you have five days booked, you must wait until one day has been used before you can reserve another.) If your student organization is co-sponsoring an event with an off-campus group, you must complete the co-sponsorship waiver request form at the time the reservation is made in the Atwood Administration Office (AMC 110). (See the Co-sponsorship Policy for further explanation and form)

 

To make reservation requests:

Please include the following information in your request:

  • Your name and phone number
  • Organization or Department name
  • Date and time needed
  • E-mail address (campus only)
  • Reason for the use of the space
  • Number attending
  • Setup required

General Information

Kiosks are 4 x 2 1/2 feet with one shelf, two stools and a clip in the front for a poster. Six-foot tables are used in the table areas. A maximum of three six-foot tables can be used in a 10' x 10' area. Violations of space policies will result in losing the privilege to use space for the remainder of the current semester. Violations include, but are not limited to: failure to keep space clean, failure to cancel reservations in advance, using the space for a different purpose than originally planned, improper use of an organization's name, or unacceptable volume of audio equipment.

Groups are responsible for removing and storing their materials and supplies. Items left behind at the end of a reservation will be discarded.

Anyone using promotional space is required to stay behind the table/kiosk when distributing material or recruiting.

Unattended space will be given to the next group requesting space.

Check-In

A representative from your organization must check in with the Atwood 110 office before setting up. This is extremely important since 2 or 3 groups might use each space on one day. If you do not show up within 30 minutes of your reservation time, your space will be given to the first group that requests it. Your organization will be given a no show warning or fine.

Audio Visual Equipment

Outlets are located near kiosks and tables. A limited number of TV/VCR/DVD's are available in Atwood. You may request a TV/VCR or TV/DVD when requesting promotional space. Volume must not disturb others in adjacent area.

 

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