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Student Employee WhyBook

General Employment Policies & Information

GENERAL EMPLOYEE POLICIES & INFORMATION

1. Enrollment Requirements – Fall and Spring Semesters

  • Students enrolled in 6-11 credits and who maintain good academic standing and academic progress may work up to 14 hours per week.
  • Students enrolled for 12 or more credits and who maintain good academic standing and academic progress may work up to 20 hours per week.
  • Students who drop below 6 credits will become ineligible for continued employment.  Failure to comply with this rule will result in paychecks being withheld.
2. Grade Point Average Requirements
  • Each job has a different GPA minimum requirement in order to apply for a position in Atwood Memorial Center.
  • A student must maintain a 2.0 cumulative GPA in order to continue employment in Atwood Memorial Center.  Grades will be checked by Atwood Administration after grades have been posted for each semester.

3. Employment During Summer and Breaks

  • Employment opportunities during summers and breaks are limited.  If jobs are available, students may work up to 40 hours per week (80 hours per pay period).
  • Students are not required to work summers and breaks.
  • Students who work in the summer are not required to be enrolled in classes as long as they have enrolled in 6+ credits for the upcoming fall semester.
  • Priority for summer and break hours will be given as determined by each area supervisor.  Graduating staff can be given hours for the break or summer in order to meet needs not covered by available returning staff.  Students from other areas can be considered for hourly slots, but will be paid at the rate for the work area.  Occasionally summer and break staff are given specific project work because of their unique skills.  These hours are not related to seniority or returning status.
4. International Students
  • When school is in session, international students may not work more than 40 hours per pay period.  It is the student’s responsibility to monitor and keep track of their hours worked.  This can be done through the time clock.  Working over 40 hours per pay period may result in the termination of job and exposes the student to possible deportation.
  • International students may work during the summer provided they have been enrolled in a minimum of 12 credits for the spring semester AND are already enrolled in 12+ credits for the upcoming fall semester.  Graduate international students have an 8-credit minimum requirement during spring and fall semesters.  No summer enrollment is required.
  • If an international student is graduating, employment ceases immediately on the day of graduation.
5. Student Employment Award Program
  •  Students receiving a student employment award (workstudy) are eligible for employment as long as their award continues and they are satisfactorily meeting employment expectations.
  • Future employment is not guaranteed if the Student Employment  Award is discontinued.
  • For more information on the Work Study program, contact the Financial Aid Office.
6. Time Clock and Paycheck Information
  •  Students are required to clock in and out using their campus ID card on the time clock behind the Information Desk.  (Exception: Technicians use a different time reporting procedure).
  • Pay periods are 14 days long, starting on a Wednesday and ending on a Tuesday.
  • Timesheets will be printed at the end of the pay period.  Students must sign their timesheets and submit them to their supervisor.
  • Direct deposit of your paycheck into a checking or savings account should be arranged through E-services.
  • Failure to use the time clock can result in non-payment and possible termination.
  • In the event that you forget to use the time clock, there are Time Clock Correction Sheet available.  These must be completed within the appropriate pay period and authorized by your work area supervisor.  Abuse of the Correction Sheet may result in non-payment and possible disciplinary action.

7. Work During Finals Week

Student employees will work regular work assignments during finals week and days/evenings prior to official university breaks unless they have approval from their supervisor to be absent. 


8. Schedules

Each semester, employees will be asked to provide their supervisors with a copy of their class schedule.  The supervisor will then create the semester work schedule using the employees’ class schedules.

Atwood Memorial Center is committed to working with all student employees to create reasonable accommodations for any religious, cultural concerns, or issues related to physical abilities.  Please be sure to consult with your supervisor on these issues before completing your availability schedule.


9. Rest Breaks/Lunches

As most shifts are short and the work environment is a casual one in Atwood, there are no formal break times.  If you need a short break, have another employee in your service area cover the area or call your supervisor during the day or Building Manager during evenings and weekends to cover for you. 

A student employee is allowed one 15 minute break for each four (4) hour shift worked and a half hour lunch break for each eight (8) hour shift worked.  You must clock out during the lunch period.  Please see your work area supervisor for more information.


10. Job Opportunities in Atwood

Student employees may apply for other Atwood positions that are posted in the window of Atwood Administration Office, Room 110 and online at www.stcloudstate.edu/atwood and at www.scsucareers.com.

Atwood management reserves the right to transfer students among the service areas on a temporary or permanent basis.


11. Association of College Unions International (ACUI) Conference

Atwood generally brings at least two student managers to the ACUI Region 10 Fall conference.  (The managers include Building Managers, Copies Plus/Info Desk Managers, 110 Student Manager and Tech Manager)

The priority for deciding which student managers go are:

  • Students presenting at the conference
  • Students on the conference or ACUI planning boards
  • Students who are planning on going into the College Student Development Field
  • The most senior of the student managers who are not graduating in fall semester.
12. Homework

Homework is allowed ONLY after you are thoroughly trained AND there is absolutely nothing else to do.  This includes that all projects and tasks are completed for your shift, including any routine cleaning schedules, etc.  Homework may only be completed at the discretion of your work area supervisor.


13. Office Equipment and Supplies

Office equipment and supplies are for Atwood business use only.  Do not use them for personal needs or take them home with you.


14. Area and Building Appearance

Student employees are responsible for keeping their work areas clean.  It is expected that you dust, straighten and clean equipment according to your schedule and shift duties.  Front desks and counter tops are to be kept clean and free of clutter and personal items.  In addition, all employees are expected to take an active role in the appearance of the building.


15. Student Employee Discounts

Student employees will be issued an Atwood ID card that may be used for the discounts listed below.  These discounts are for Atwood student employees and immediate family members.  Friends are not eligible.

  • 50% off bowling, billiards, and table tennis and Semester Passes in The Underground.
  • Discounted price at the Information Desk for The Link Academic Planner
  • Discounted prices for copies at Copies Plus
16. Resignation

Students are asked to give a minimum of two weeks’ notice prior to resigning.  The Supervisor or the Atwood Administration Office should be notified and given the reason for resigning and instructions for your final paycheck.  Your supervisor will also be setting a time with you to conduct an exit interview.


17. Conflict Resolution

Atwood Memorial Center is devoted to providing you an atmosphere of fairness and open communication.  If you find yourself having a conflict in a work situation, it is your right and responsibility to take steps to correct it.

Direct your concerns to the person you are in conflict with.  If you are unsuccessful or uncomfortable talking to this person, discuss the situation with your supervisor, director or assistant director of Atwood Memorial Center.

18. Levels of Authority

Atwood Memorial Center believes that its student employees should have the opportunity to question and challenge decisions and policies made by Atwood staff. Questions and challenges regarding a decision or policy should be directed to the appropriate person according to Atwood’s organizational chart.

For example, if you are not happy with a decision made by your immediate work area supervisor, you would first talk to that individual. If you are not satisfied that the situation was resolved, you would then talk to the manager responsible for that area.


19. Material Safety Data Sheets

Material Safety Data Sheets (MSDS) are forms that contain information about any potentially hazardous substances that you may come into contact with in your employment.  These forms will give you information on how to use the substances intelligently and safely.  MSDS must be accessible, current and available for review by employees.  In Atwood, these forms are on file in Room 112 (Housekeeping).


20. FERPA (FAMILY EDUCATIONAL RIGHTS & PRIVACY ACT)

FERPA, the Family Educational Rights and Privacy Act of 1974, is a policy regarding student records and information. As an employee of SCSU, you are required to keep confidential all information that is not considered directory information. If you are asked to provide information that is not considered directory information, please contact your supervisor. You may review a copy of FERPA and the regulations at the following offices: Records, Vice President of Academic Affairs and Vice President for Student Life & Development.

Directory Information is information concerning a student which may be released publicly. It includes the following categories: (1) the student's name, local and permanent (hometown) address, telephone number, e-mail and photographs; (2) major and minor fields of study, class level, dates of enrollment, full time/part time status, awards, honors (including Dean's list), degree(s) conferred (including dates), previous educational institution(s) and dates attended, past and present  participation in officially recognized activities and sports, height and weight of athletes, and gender.

21. MINNESOTA EMPLOYEE RIGHT TO KNOW ACT

The 1983 Minnesota Employee Right to Know Act requires employers to evaluate their work environments and provide specific training and information for all employees who may be exposed to any hazardous substances, harmful physical agents, or infectious agents. Employees may, under certain circumstances, refuse to work if they have not been given proper training and information or if they are in immediate danger from hazardous or physical agents.

22. OSHA (OCCUPATIONAL HEALTH AND SAFETY)

OSHA is a federal organization that strives to reduce workplace hazards, achieve better safety and health conditions, and maintain a reporting and record-keeping system to monitor injuries and illnesses, and develop and enforce workplace safety regulations. OSHA regulations are designed to keep work environments safe and hazard free. OSHA requires that employers identify possible causes of job-related injuries or illness and explain the procedures, equipment and training that employees must use to reduce hazards and perform jobs safely.

OSHA gives the employee the right to seek safety and health on the job without fear of punishment. If you feel that you are working in an unsafe environment, you are encouraged to speak to your supervisor about it immediately. You can also contact the University’s Safety Officer at 308-2145.

23. Emergency Response

University emergency response procedures can be found online at http://www.stcloudstate.edu/emergency/. Atwood Memorial Center provides additional training to employees for specific emergencies including fire alarms and severe weather

 

 

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