GENERAL EMPLOYEE POLICIES & INFORMATION
1. Enrollment Requirements – Fall and Spring Semesters
3. Employment During Summer and Breaks
7. Work During Finals Week
Student employees will work regular work assignments during finals week and days/evenings prior to official university breaks unless they have approval from their supervisor to be absent.
Each semester, employees will be asked to provide their supervisors with a copy of their class schedule. The supervisor will then create the semester work schedule using the employees’ class schedules.
Atwood Memorial Center is committed to working with all student employees to create reasonable accommodations for any religious, cultural concerns, or issues related to physical abilities. Please be sure to consult with your supervisor on these issues before completing your availability schedule.
As most shifts are short and the work environment is a casual one in Atwood, there are no formal break times. If you need a short break, have another employee in your service area cover the area or call your supervisor during the day or Building Manager during evenings and weekends to cover for you.
A student employee is allowed one 15 minute break for each four (4) hour shift worked and a half hour lunch break for each eight (8) hour shift worked. You must clock out during the lunch period. Please see your work area supervisor for more information.
10. Job Opportunities in Atwood
Student employees may apply for other Atwood positions that are posted in the window of Atwood Administration Office, Room 110 and online at www.stcloudstate.edu/atwood and at www.scsucareers.com.
Atwood management reserves the right to transfer students among the service areas on a temporary or permanent basis.
Atwood generally brings at least two student managers to the ACUI Region 10 Fall conference. (The managers include Building Managers, Copies Plus/Info Desk Managers, 110 Student Manager and Tech Manager)
The priority for deciding which student managers go are:
Homework is allowed ONLY after you are thoroughly trained AND there is absolutely nothing else to do. This includes that all projects and tasks are completed for your shift, including any routine cleaning schedules, etc. Homework may only be completed at the discretion of your work area supervisor.
Office equipment and supplies are for Atwood business use only. Do not use them for personal needs or take them home with you.
Student employees are responsible for keeping their work areas clean. It is expected that you dust, straighten and clean equipment according to your schedule and shift duties. Front desks and counter tops are to be kept clean and free of clutter and personal items. In addition, all employees are expected to take an active role in the appearance of the building.
Student employees will be issued an Atwood ID card that may be used for the discounts listed below. These discounts are for Atwood student employees and immediate family members. Friends are not eligible.
Students are asked to give a minimum of two weeks’ notice prior to resigning. The Supervisor or the Atwood Administration Office should be notified and given the reason for resigning and instructions for your final paycheck. Your supervisor will also be setting a time with you to conduct an exit interview.
Atwood Memorial Center is devoted to providing you an atmosphere of fairness and open communication. If you find yourself having a conflict in a work situation, it is your right and responsibility to take steps to correct it.
Direct your concerns to the person you are in conflict with. If you are unsuccessful or uncomfortable talking to this person, discuss the situation with your supervisor, director or assistant director of Atwood Memorial Center.
18. Levels of Authority
Atwood Memorial Center believes that its student employees should have the opportunity to question and challenge decisions and policies made by Atwood staff. Questions and challenges regarding a decision or policy should be directed to the appropriate person according to Atwood’s organizational chart.
For example, if you are not happy with a decision made by your immediate work area supervisor, you would first talk to that individual. If you are not satisfied that the situation was resolved, you would then talk to the manager responsible for that area.
19. Material Safety Data Sheets
Material Safety Data Sheets (MSDS) are forms that contain information about any potentially hazardous substances that you may come into contact with in your employment. These forms will give you information on how to use the substances intelligently and safely. MSDS must be accessible, current and available for review by employees. In Atwood, these forms are on file in Room 112 (Housekeeping).
FERPA, the Family Educational Rights and Privacy Act of 1974, is a policy regarding student records and information. As an employee of SCSU, you are required to keep confidential all information that is not considered directory information. If you are asked to provide information that is not considered directory information, please contact your supervisor. You may review a copy of FERPA and the regulations at the following offices: Records, Vice President of Academic Affairs and Vice President for Student Life & Development.
Directory Information is information concerning a student which may be released publicly. It includes the following categories: (1) the student's name, local and permanent (hometown) address, telephone number, e-mail and photographs; (2) major and minor fields of study, class level, dates of enrollment, full time/part time status, awards, honors (including Dean's list), degree(s) conferred (including dates), previous educational institution(s) and dates attended, past and present participation in officially recognized activities and sports, height and weight of athletes, and gender.
21. MINNESOTA EMPLOYEE RIGHT TO KNOW ACT
The 1983 Minnesota Employee Right to Know Act requires employers to evaluate their work environments and provide specific training and information for all employees who may be exposed to any hazardous substances, harmful physical agents, or infectious agents. Employees may, under certain circumstances, refuse to work if they have not been given proper training and information or if they are in immediate danger from hazardous or physical agents.
22. OSHA (OCCUPATIONAL HEALTH AND SAFETY)
OSHA is a federal organization that strives to reduce workplace hazards, achieve better safety and health conditions, and maintain a reporting and record-keeping system to monitor injuries and illnesses, and develop and enforce workplace safety regulations. OSHA regulations are designed to keep work environments safe and hazard free. OSHA requires that employers identify possible causes of job-related injuries or illness and explain the procedures, equipment and training that employees must use to reduce hazards and perform jobs safely.
OSHA gives the employee the right to seek safety and health on the job without fear of punishment. If you feel that you are working in an unsafe environment, you are encouraged to speak to your supervisor about it immediately. You can also contact the University’s Safety Officer at 308-2145.
23. Emergency Response
University emergency response procedures can be found online at http://www.stcloudstate.edu/emergency/. Atwood Memorial Center provides additional training to employees for specific emergencies including fire alarms and severe weather